VIR Policies & Procedures 2023
Access Roads – Absolutely no Testing, Cool Downs, Brake Bedding, Burnouts or Speeding is permitted on the Access Roads at any time. This activity is restricted to the race track only.
Admission – VIR is a private, gated, for profit organization; therefore, any person entering VIR is subject to paying the Facility Access Fee, buying a spectator ticket (depending on event or activity), providing identification/series credential on demand or producing a valid VIR hard card or signing the waiver to enter the facility. For non-spectator events where the renting organization conducts registration in the designated Staging/Registration area, VIR will permit entry to all registered Participants with credentials as provided to VIR by the renter. For other non-spectator events, VIR will permit access to the Participant and 1 Guest/Crewmember unless written approval for additional persons has been granted by VIR. Any additional Guests/Crew members who have not been approved are subject to paying the Facility Access Fee or purchasing a Spectator Ticket as applicable.
VIR Club Members are permitted access to public and restricted events by showing their VIR issued hard card credential and having it scanned. Club Members are not permitted entry to events designated as “No Entry”. VIR Club Members may bring Guests to VIR Club events. Any Guests not arriving with the Club Member need to be listed at the gate. Club Member Guests are subject to the Facility Access Fee or spectator ticket price for all other events.
Tenant Business Employees are permitted access to events if they are credentialed by a track Renter or sanctioning body of an Event or a registered vendor or they are providing support to a registered Participant of the Event. Customers of a business at VIR who are not participating in a track event are subject to the Facility Access or spectator fee.
VIR offers a discount to those currently serving and those who have served in the Military; for details, see the Military Discount section of the VIR Policies.
Adverse Weather – Track activity or Events may be stopped at times due to adverse weather. The Manager on Duty may call to cease all outdoor activity and call in all staff when lightning strikes within 8-10 miles of the Facility. Outdoor activity may resume after the last reported lightning strike and the Manager on Duty gives the all clear.
Cessation of Track Activity is at the discretion of the Manager on duty and based on the storm path and characteristics when lightning is reported 8-10 miles away from the track.
Alcohol – Beer and wine are available for sale through Taylor Hospitality at VIR’s concession stands and in Connie’s Pub located at the Oak Tree Tavern. Alcoholic beverages in coolers (No glass bottles) are permitted for individual consumption. Sale, possession and consumption of alcoholic beverages must be in compliance with the Commonwealth of Virginia ABC Regulations. VIR requires that all individuals consuming alcohol do so responsibly while maintaining orderly conduct. No drinking or consumption prior to driving/riding on the track, which includes the kart track, is permitted at any time. Outside alcohol is not allowed at the Oak Tree Tavern or in Connie’s Pub at any time. VIR and Taylor Hospitality reserves the right to choose to not serve individuals if we deem it appropriate.
Asphalt – Pounding stakes or making holes in any asphalt surface or the use of paint or spray markings of any type on any asphalt surface is prohibited. Offenders will be held liable for all damages and may be ejected and refused re-entry. VIR requests anyone refueling in the paddock use a drip pan to catch spilled fuel. Any fuel spills on any paved surface must be immediately diluted with Cold Fire. Cold Fire can be obtained, from EMS or Security Staff in the paddock. Immediate notification of fuel spills will not incur any fees for the application of Cold Fire. If you must temporarily raise a vehicle on asphalt or utilize landing gear with a trailer, you must have metal or wood under the jack and jack stands. NO EXCEPTIONS! Violators are subject to a $500 fee per damaged/marked area.
Bicycles – Children are not permitted to ride bikes, rollerblades, skates, skate-boards and scooters in the Paddock during hot track hours. Children may be permitted to ride them at the end of the day if they do so safely. Hover boards or single wheeled vehicles are not permitted for use at VIR at any time.
Camping – VIR is subject to Title 12, Virginia Administrative Code, Section 5-450 for camping. Each area of VIR approved for camping is listed in the VIR Camping Policy designating the camping area and number of campers authorized in those areas. Camping periods start at 6:00 pm on the day prior to an event and end at 10:00 am on the day following the same event. At the discretion of VIR, times may change depending on the event. Campers who stay for an additional event are subject to an additional fee for camping/power. Campers in the paddock must relocate from the paddock if another organization is moving in for the following day.
VIR Club Members are entitled to camp at VIR at no charge but may be subject to making reservations depending on the event. See VIR Camping Policy for further details of VIR Club Member Benefits.
General Camping Fees * (Camping Fee does not include power):
Tent $40 (This includes car trailers without any type of living facility)
RV’s (driven or towed) $70 (This includes car trailers with any type of living facility)
A RV used as a “tow” vehicle will be charged the RV camping fee.
* Camping on Spectator Weekends may have different rates and restrictions. For detailed information, see the Camping Information Page on our website. All reserved camping spaces (Fence line or Hogpen) are reserved through the VIR Lodging office at firstname.lastname@example.org or by calling 434-822-7700 Ext 300. During these events NO general camping is permitted in the Hog Pen camping area.
Camping passes must be displayed at all times. Further, camping will be allowed during Event evenings only if Renter pays VIR for overnight security. The amount of security needed for overnight camping is at VIR’s discretion. Camping is not permitted in any of VIR’s buildings, on the False Grid or under the Pavilion.
*All campers must depart the facility no later than 10:00 am on the morning after the event they attended is complete.
*This time may be changed at the discretion of VIR and notification to campers.
Rental RV Delivery: Spectators or Participants renting a rental RV that will be delivered for General Camping during an event at VIR must pre-pay the camping fee for the event using the RV Camping Form.
RV’s delivered without the prepaid camping fee will be directed to park in an available area designated by Security outside of our gates. Renters may incur an additional storage fee and it is the responsibility of the renter to place the RV in a designated camping spot if one is still available. Completed pre-paid camping forms are kept at the Main Security Gate for reference by the delivery driver.
Pre-paid and registered RV’s can be delivered the day prior to an event in General Camping; Pre-Paid and registered RV’s rented for Paddock Camping can be delivered after 6:00pm the day prior to the event. Placement in the paddock is the responsibility of the RV Renter. If the RV renter is not onsite the RV will be placed in an area approved by the Track Renter.
Rental RV’s delivered for the Premium Camping or Reserved RV Spaces reserved through VIR Lodging are not subject to the pre-paid fee requirement. It is the renter’s responsibility to notify the Lodging Office that a rental RV is being delivered. VIR Lodging contact #434-822-7700, ext 101.
All Rental RV’s must be removed from VIR property by 10:00 am the day following the event or the RV will be subject to removal from the property at the RV Renters expense.
Campfires – Campfires/Ground fires are not allowed. Fires must be contained in a portable and self-contained fire pit off the ground. Campers must bring their own firewood; use of VIR Property as firewood is prohibited. Open fires of any type are not permitted in a Paddock area at any time.
Canopies – Canopies or “EZ-Ups” will not be placed in front of any tent or facility designated as a hospitality area. Additionally, they will not be placed within 50 feet of any fence in a spectator area unless a specific spectator area has been roped off. In this case, canopies or “EZ-Ups” can be placed anywhere outside of the roped-off spectator viewing area. The canopy owner is responsible for any damage caused by their canopy if it is caught by the wind and carried into persons and or objects.
* VIR reserves the right to modify this policy for select spectator events.
Catering – Any renter, participant, business, Tenant, Property Owner or organization at VIR must have any outside catering approved by VIR Food and Beverage (Taylor Hospitality, See Food and Beverage Service/Catering under the Services Offered at VIR Section of this policy); and are subject to Taylor Hospitality’s catering buyout fee if choosing to bring in outside catering. VMTP Property Owners and Tenants must show proof of a Banquet ABC permit to serve alcohol. Any Food Service Vendor/Catering service that arrives at VIR without prior approval will not be permitted to enter the facility. If there are any questions, please contact Anna Obst at email@example.com or by calling 434-822-7719.
Charitable Groups Donation Requests – The primary charitable groups VIR works with are: Victory Junction and Racing For Heroes. Any charitable group that would like to request a donation can follow the link to the VIR Donation Requests page. The Point of contact is the VIR Marketing Manager at 434-822-7700 x116 or virmarketing@VIRnow.com, request link: https://virnow.com/contact/donation-requests/
Children – It is recommended that Children under 18 years of age are supervised by a Parent, Guardian or Responsible Adult. The Parent, Guardian or Responsible Adult must be present at the location that Children under 18 years of age are participating in a VIR activity. This includes sanctioned drivers (under 18) on the track, go karting, range activities etc.
On VIR sponsored/promoted Spectator Event Weekends, children 16 and under are admitted at no charge with a paying adult. For events that are not sponsored or promoted by VIR child admission is subject to the discretion of the Sponsor/Promoter for that event.
Cookouts – Individual cooking is allowed on a gas grill in the paddock and at camp sites. Grills and pit cookers cannot be used to feed Participants or groups at an Event.
Course Direction – At all times, course direction is clockwise on North, South, Full and Grand Courses. The Patriot Course is run counter-clockwise only.
Damages to Property – All Participants, Spectators and Guests of VIR are responsible for any property they damage while on the facility.
Disposal of Waste Fluid and Environmental Debris – Use of the Safety Kleen waste drums is mandatory for used oil, antifreeze, brake fluid, and other polluting material. Spillage will not be tolerated and may result in ejection from the facility. Participants must remove all used tires, batteries and unwanted parts. Environmental debris left behind will result in fines to the Renter based on cleanup costs.
Owners and Tenants are responsible for their own trash. Under no circumstances shall trash be brought on VIR property and placed in VIR dumpsters without prior written permission from VIR management. Owners and Tenants shall not place trash or storage items outside.
VIR does not permit Chlorinated Brake Cleaner on property. If you have questions, please contact Ben Farmer at firstname.lastname@example.org.
Drones (Unmanned Aircraft Systems) – In accordance with FAA regulations, VIR does not permit the use of UAS for any type of commercial photography or videography at any time on the facility. UAS use may be requested for private use photography or videography during Events. Information or requests for use must be made to the VIR Creative Manager at 434-822-7700 ext 115 or virmarketing@VIRnow.com at least 2 weeks prior to the Event. Approved operators must obey all policies pertaining to photographers when inside the track fence. Operators of UAS will use approved Landing Zones and fly between 100 and 400 AGL at all times during flight. For detailed information see the VIR UAS Policy at: https://virnow.com/files/2014/05/UAS-Rules-and-Procedures-20140601-v2.pdf
Electricity –Any Participant wanting to use a VIR receptacle for electricity must pay a $40 fee per Event per plug in. VIR Club Members are entitled to one paddock electrical hookup per event at no charge based upon availability. Participants are issued a specific Power Band for the Event. The Power Band will be secured around the electrical cord end that plugs into the power source. At various times during events, Security Personnel will check for Power Bands. Those cables without the proper band will be disconnected from the power source. VIR encourages all Participants to utilize a power generator whenever possible. Additionally, if you utilize Paddock space and are using a generator, we request that you park on the outer edges of the grid to allow access for those purchasing electricity. If there are issues with power pedestals contact VIR Security or Maintenance. Tampering with the pedestals is prohibited. Please report any damage to power boxes and outlets before you utilize the service so you are not charged.
Electric Vehicles (EV’s): All Electric Vehicles are to charge at the designated EV charging station that is located in the VIR Raceplex in the vicinity of the Staging Area.
Emergency Information – For any non-track related fire or medical emergency please dial 911. All VIR phones will dial direct to the Halifax County Emergency Communications Center. VIR Security can be reached at 434-822-3109 or 434-250-4386 (Cell). Lodging guests at the Lodge and the Pit Lane Rooms can use the emergency phones located at those facilities, which ring directly to the Security Gate House. VIR has full time 24 hour Security Staff except for posted shut down times for Holidays.
Extended Parking – VIR, at its discretion and space permitting, may provide extended parking for VIR Club Members, Property Owners, Tenants, Renters and Participants of track events. Extended parking will be in designated areas only and is coordinated through the VIR Security Director, Dennis Haley, at email@example.com. Any one leaving a vehicle/trailer at VIR must complete the extended parking form and turn it in with payment at the Main Security Gate. Vehicle/Trailer owners will be issued a numbered sticker that must be placed on the trailer tongue or vehicle windshield for identification. Only vehicles/trailers associated with events at VIR can be stored in Extended Parking. All long term storage is paid for the first month on the date of storage, and following payments made on a recurring basis monthly set up by VIR. All charges are per month, VIR does not prorate storage fees. VIR is not responsible for any loss or damage for any vehicle/trailer left on property.
Extended parking is not permitted at any time in the staging area.
VIR Extended Parking Form Link
False Grid and Pavilion – The false grid is reserved for use by the Track Renter at all times. Its use is for staging cars/motorcycles prior to entry on the track. Parking is prohibited in the false grid and the Pavilion (next to the Skid Pad). Displays set up in the Pavilion that requires the use of a vehicle must have the consent of VIR. Absolutely no jacks or jack stands are allowed in either location for staging or displays.
Camping and or vehicle maintenance are not allowed at the False Grid, The Pagoda Concession or Pavilion at any time.
Fences – Areas inside the Track Fence, Pond Fence or any spectator barriers (Rope/snow fence/bicycle fence), are restricted area and off limits to the public. At no time is anyone authorized to climb or modify a fence or bypass a gate. Anything tied to or attached to any fencing must have been approved in writing by VIR.
Banners are NOT permitted to be hung or attached to the fence along Pit Lane at any time.
Firearms: VIR is a privately owned facility and as such firearms and weapons of any type are not permitted on the facility.
Fire Lane – Fire Lanes in each Paddock (outlined in yellow) must remain clear at all times. This includes in front of Victory Lane and the “No Parking” lane in front of the Pagoda in the North Paddock, and South Paddock Timing Tower.
Fireworks – Fireworks are prohibited anywhere on the grounds.
Fishing – Fishing anywhere on VIR property is prohibited.
Fuel – VIR has an exclusive relationship with Sunoco Race Fuel. Renter shall not bring any other fuels into VIR for sale without prior written permission from VIR. Renter shall ensure that its Participants do not bring 55 gallon drums or other fuel containers on the VIR Property unless they are empty and used at the Property for filling with fuel purchased at VIR.
The only exception is Participants are permitted to bring up to 20 gallons of fuel in acceptable containers to the track without penalty. Renters/Teams that have fuel delivered are responsible for the disposal of the drums/cans after use. Renters/Teams who leave Drums/cans after the event will be charged $150 per container that VIR has to dispose of and ancillary and or penalty charges must be paid before Renter can return to VIR. All outside fuel delivered to VIR on a participant’s behalf will be stored at the Sunoco Fuel Island only.
Credit cards are the only form of payment accepted at the fuel pumps in the North Paddock. For special Events where Sunoco is distributing fuel separate from the fuel pumps in the North Paddock, the only form of payment accepted will be by check. VIR will not enforce any restrictions against fuel grades we do not carry. Scheduled deliveries of bulk fuel may only be delivered to and stored at the fuel pump island in the North Paddock with notification to the VIR Logistics Director at 434-822-7700 x111 or trackrental@VIRnow.com .
The following fuel octanes are available for credit card purchase only: 93 unleaded which may contain up to 10% ethanol, 98 unleaded (260 GTX) which is ethanol-free (for off-road and racing applications only), 100 unleaded which may contain up to 10% ethanol, and 110 leaded which is ethanol-free (for off-road and racing applications only). For more information, go to the VIR Fuel page.
Property Owners and Tenants are required to comply with all laws regarding fire extinguishers and storage of flammable materials. Under no circumstances are fuel drums (either full or empty) to be stored in any building unless stored in a fire proof cabinet
Garages – VIR has 18 Paddock Garages on site. Garages include the Paddock space for one trailer to park directly in front of the reserved garage. Refueling or storage of any fuel is not permitted in the garages. All garages are open bay; the renter is authorized to use only the space for a single garage. If they wish to use the additional space and it is not already rented, they can rent the additional space. Sleeping/Overnight stays are not permitted in the Garages; the Pit Lane Room above each garage is available for an additional fee. For reservations, call 434-822-7700 x300. Anyone in violation of storing fuel, refueling or sleeping in the garages may lose access to their garage with no refunds.
Check In times for Pit Lane Rooms and Garages are not guaranteed prior to 6:30 pm.
Gate Hours – The main gate is generally open 24 hours. Participants are not allowed into the Paddock before 6:00 p.m. on the day before their Event.
Golf Carts – Golf Cart rentals are handled by the Golf Cart Guy at the following link: https://virnow.com/experience/golf-cart-rentals/ or the company website: www.Golfcartguync.com
Military Discount Program: VIR will admit any Active Duty Military Service Member free of charge for all VIR sponsored/promoted events with valid ID; Military Veterans will receive a 50% discount for all events with valid ID. VIR will accept any form of ID that indicates military service: Active, Guard, Reserve ID’s, Retirement ID’s, Department of Veterans Affairs ID’s, any state driver’s license that indicates the holder is a Veteran, DD 214’s, and other discharge documents with a photo ID. Please direct questions about acceptable ID to VIR’s Security Manager, at 434-822-7700 ext 403 or security@VIRnow.com.
Military discounts for events that are not sponsored or promoted by VIR are subject to the discretion for the Sponsor/Promoter for that event.
Non Licensed Vehicles – No one under 16 years of age may operate a non-licensed vehicle, ie: golf cart, ATV/UTV, Scooter, car, motorcycle etc anywhere on VIR Property without VIR’s prior written approval. In addition, anyone operating a car or motorcycle must have a valid operator’s license, liability insurance (as required by Virginia law) and must follow all laws concerning operation of motor vehicles in Virginia, to include wearing helmets and seatbelts. There may be special exceptions to this rule for licensed racers and the Renter or Sanctioning Body must notify VIR should it seek such an exception.
Off-Road Areas – The off-road areas within VIR are not authorized for use without prior written approval of VIR. Violators of this policy are considered trespassing and are subject to removal from the property.
Official Time – The atomic clock that states official VIR time is located in the North Paddock EMS office adjacent to the weather station. This clock is the basis for hot hours, quiet time, incident time, etc at the track. All renters will synchronize with this clock for official VIR time.
Paddock Access – Participants and spectators are permitted unrestricted vehicle access to the paddock during most events. Renting Organizations or Series Renters or Sanctioning Bodies may restrict access to the paddock. If paddock access is restricted, the Renting Organization or Series Renter or Sanctioning Body will provide VIR Security with a copy of the paddock access pass. Only vehicles with the issued pass will be permitted to drive into the paddock.
Paddock access for incoming renters is at 5:30 pm for Advance Party/Staff and 6:30 pm for participants the day prior to an Event or when the track is cold for the day whichever is later. Early access to property the day before the track rental is subject to VIR’s discretion and is not included in the track rental.
Paddock Vehicle Policy – ATVs, golf carts, and other off-road style vehicles, as may be defined via VA Sc.46.2-100, must be registered with VIR. Each vehicle must have operable lights, brakes, horn (if so equipped), and have a Original Equipment Manufacturers hand controlled steering system. Operators at any time must be over 16 years of age and possess a valid state driver’s license. Owners will purchase a Paddock Vehicle Pass for a fee of $30 at the Gate which is valid for the current season.
Register online here VIR Paddock Vehicle Pass form
Paddock Vehicle owner, operator and/or entrant:
- Acknowledges and agrees that the vehicle shall be operated in compliance with the vehicle manufacturer’s operating instructions and/or industry standards, including those regarding riding/driving position and number of passengers and has a minimum seat height of 24 inches. Hover boards or single wheeled vehicles are not permitted for use at VIR
- In accordance with the Code of Virginia, Title 46.2-915.1 All Paddock Vehicle Operators must wear a helmet while operating the vehicle on VIR property, which is the responsibility of the Operator. Passengers are only permitted on vehicles designed and equipped to be operated with more than one rider.
- Hereby assumes full responsibility for and assumes the risk of any bodily injury, death or property damage arising out of or related to the use of said vehicles, whether caused by the negligence of owner and/or their operators, pedestrians, Racetrack, Paddock Vehicle operators or otherwise.
- Acknowledges and agrees that all operators of said vehicles shall be at least 16 years old, have a valid state-required driving license and carry adequate liability insurance applicable to the operation of their Paddock Vehicles and that all operators shall provide such licenses, proof of insurance and other applicable credentials upon the request of a Racetrack or event official. If a Paddock Vehicle displays a state issued license plate, a valid registration card must be on hand with the vehicle to be exempt from the Paddock Vehicle Pass requirement.
- Hereby acknowledges that the use of motorized or electric Paddock Vehicles is dangerous and involves the risk of serious injury and/or death and/or property damage.
- Acknowledges that all registered Paddock Vehicles MUST display the owner’s current Paddock Vehicle Registration Sticker provided by VIR on the front left (Driver’s) side of the vehicle. Stickers are not transferable.
- Agrees that the Paddock Vehicle will be operated in a responsible manner and according to all additional Racetrack regulations and instructions including, but not limited to, posted speed limits, hours of and allowed locations for operation. Off-Road areas are off limits without written permission from VIR.
- Acknowledges and agrees that unsafe or improper operation of the Paddock Vehicle and/or any violation of regulations and instructions may, at the sole discretion of VIR, result in penalties against the owner and/or operator including, but not limited to, immediate impoundment of the Paddock Vehicle, loss of racing privileges for the day for a first offense, and for the season for the second offense.
Parking Areas – Vehicle parking at VIR will vary per Event and will be directed by either Event Personnel or by VIR Security Personnel. VIR requests that all Participants, Spectators, Tenants, Property Owners and Guests obey all posted “No Parking” signs; do not block gates, garage doors or roadways at any time. VIR reserves the right to ask any vehicle owner in violation to move his vehicle or it will be towed at the owner’s expense. Participants who require extended parking must complete the form provided by VIR Security, pay parking fee in advance and will park their vehicles as directed by VIR Security (See Trailer Storage).
VMTP Tenants and Property Owners are permitted to park at their shops in the designated parking spots. Please always keep parked vehicles in an organized and orderly way to express purpose and to not have things looking junky.
VMTP Trailer parking will not block paved areas if it impacts an adjoining Property Owner’s or Tenants ability to access other paved areas. VMTP lots are not be used for general vehicle or trailer storage unless there is written approval by VIR. Any trailers stored in the VMTP needs to be registered and tagged by VIR Security.
Trailer parking is not permitted at the Lodge; overnight guests with trailers can leave them in the Paddock if with a renting organization or at the trailer parking area in the VMTP or other area as directed by VIR Security.
Pit Lane Rooms and Paddock Garage Parking – The Grid in front of the Pit Lane Rooms and Paddock Garages will be lined off for parking in the following manner. The numbered spaces in front of the pit road garages are reserved for the trailer and tow vehicle of the Garage Renter. Additional vehicles for the Renter must be parked the designated space or in other areas of the Paddock. There are no reserved parking spaces for Pit Lane Room Renters.
Pets – VIR discourages bringing pets to the track. However, pets will be allowed if they are leashed and cleaned up behind. Otherwise, VIR will locate the owner and both will be asked to leave. Do not take leashed pets into False Grid or pit areas. Pets are not allowed in any of VIR’s buildings, concession areas or lodging locations. If pets are found in lodging locations, guests are subject to a cleaning fee of $100 for The Lodge at VIR and the Pit Lane Rooms and $200 at The Villas at South Bend. Please do not leave pets in vehicles unattended.
Photography – Non-commercial photography is allowed at VIR for all Public Events. During track rentals and Public Events, VIR Credentialed photographers are authorized to be inside of specified fences, entering via authorized entry points. At all times inside the fence, photographers will wear their issued vests for identification and remain inside the specified photo boundaries (orange markers); failure to do so may result in loss of privileges. Photographers who wish to sell their photos at the track must be approved by VIR and Renter and identified in the Track Renter’s Exhibit B. If a member of the media or a professional photographer needs photography credentials, they should contact the VIR Creative Manager at least 2 weeks prior to an Event at kdavis@VIRnow.com or see the Online Photo/Media Request Form
Photo/Video Rights – Participants, Guests and Spectators agree that while on VIRginia International Raceway Property, VIR or its designee may use your image or likeness in any photography and/or video that is captured while you are visiting the VIR Property. You agree that your image or likeness may be reproduced by VIR or its designee in any advertising, website, promotional piece or video that VIR or its designee creates whether for use at the facility or for use in any advertising, broadcasting or media outlets VIR or its designee chooses. You agree that any captured image of you is freely given while at VIR and that you will not attempt to restrict VIR’s or its designee’s use of your likeness/image or seek compensation for same. All rights to broadcast, record, photograph, repeat, reproduce or recreate VIR events are reserved by VIR. Those entering this facility agree not to take any action or cause others to take action which would infringe upon VIR’s rights.
Pit Road – Only Participants and Crew are allowed to enter Pit Road. There are three entrance points in the North Paddock (Gates P1, P2 and P3). Participants are identified by armband or identification card as issued by Renter or Sanctioning Body of a race. Minors are restricted from entering Pit Lane, unless they are a certified Competitor in their racing vehicle or during scheduled Spectator Events on Pit Lane. Refueling on Pit Lane is only permitted during scheduled racing Events. All other times refueling must be done in the Paddock area.
Pit Wall – Painting, writing or standing on pit lane and pit wall is prohibited.
Quiet Hours – Quiet hours for the entire VIR Property are from 11:00 p.m. to 7:00 a.m. This includes all lodging, camping and Industrial areas. VIR asks that all guests be considerate of others and not play loud music. Any music that is determined to be a nuisance by VIR Security must be turned down or off. Un-muffled engines (vehicles) must not be run between 8:00 p.m. and 8:00 a.m
Race Circuit Hours – On a standard track rental the track is hot from 8:30 a.m. to 5:30 p.m. Additional track time is charged at an hourly rate for the rental in quarter hour segments for any time outside of the hot track hours. This will include an hour charge for running through the worker lunch break.
Right of Way – Drivers of any non-racing vehicle will yield the right of way to any Race Vehicle at all times. Due to the constraints of safety equipment and vehicle design, drivers of racing vehicles may have limited visibility or mobility while operating their vehicle. Operators of racing vehicles will obey posted speed limits and traffic control devices to include instructions from VIR Security Staff.
Services Offered at VIR: VIR offers both in house services and outside services for participants and spectators. See the following links for services:
VIR Services Link
Outside Services Link
Shipping – The Renter is responsible for shipments to VIR by its Participants. The Shipping address for participants is:
Name / Team / Series
Contact Phone Number
c/o Virginia International Raceway
1012 Raceplex Drive, Alton, VA 24520
Requests by Participants, Renters or Sanctioning Bodies for VIR staff to unload or move large objects with forklift or lull are subject to a $40 service fee per unit lifted as requested by a renter or team. The fee is charged to the Participant or added to a Renter/Sanctioning Body’s track invoice. This includes shipments that require VIR equipment and an operator to unload and move pallets, motors, boxes, tires, displays etc.
Showers – The showers are located in the North Paddock main concession building restrooms, at the North Paddock grid barn, just outside the North Paddock entrance, and the South Paddock tech shed. Please be considerate regarding water usage and do not waste water.
Signage – Renters and Promoters who have their own sponsors and partners may be in conflict with VIR sponsors and partners. If no conflict exists between sponsors and partners, track renters may display their signage on the property during their event. At no time can any VIR sponsor or partner signage be removed, damaged or covered. At the conclusion of the event, the renter is responsible to remove any signage displayed for their event. Renters may be charged, at the discretion of VIR, a removal fee for any signage not removed after an event. Track Renters and/or Promoters who wish to display signage must submit a signage plan to the VIR Director of Marketing, Mike Rose at firstname.lastname@example.org no later than two weeks prior to the event date for approval.
Skid Pad – The Skid Pad is for scheduled driving events or parking only.
Smoking – Smoking in any VIR building is strictly forbidden and will not be tolerated. Please place all extinguished cigarettes in the receptacles provided. Smoking is not permitted inside the “hot” fence of the track or on pit lane.
Speed Limits – Speed limit in the Paddock, in front of the Lodge and South Bend Road (Villas) is 15 mph. Speed limit on access roads is 25 mph. All off-road vehicles are subject to these speed limits. All vehicles must stop at the gate house entry point and at any location where VIR Security Personnel are posted. For the safety of Pedestrians and general traffic flow, VIR does not permit “cruising” at any time.
Start Tower – The Start Tower is for authorized personnel only.
Tire Warmers – When using tire warmers, no more than three are permitted to be hooked up to any power pole or in any garage at any one time. The use of more than three tire warmers will overload the circuit and trip the breaker.
Tow Eyes – It is strongly recommended (and required for non-street-legal cars) that all vehicles have at least two (2) easily accessible and usable tow eyes on the front and rear of the car. They must not protrude dangerously from the car, and they must be accessible without manipulation of the bodywork or panels. They must be strong enough to support the weight of the car. If no tow eyes are available, the towing crew will hook onto other areas that may cause damage to the car. Neither the towing crew nor VIR is responsible or liable for that damage. Again, TOW EYES ARE STRONGLY RECOMMENDED.
Trailer Drops – On the day prior to Renter’s Event, trailer drops may be provided as a courtesy, at VIR’s discretion. Trailer drops are typically allowed from 5:30 to 6:30 p.m., but there are occasions when this is not possible, due to that day’s track rental. It is the Renter’s responsibility to inform its Participants of these restrictions. Participants will not be admitted if they arrive early.
Trailer Storage – Participants/guests may store trailers at VIR for short specified times. Any trailer stored will be in the designated area of the RacePlex and all must be registered with Security and display the registration sticker. Storage fees are $2 per foot for an enclosed trailer, and $25 for an open trailer per month. Trailers left over the time frame with no owner contact are considered abandoned and will be towed at the owners expense to Brann’s Towing, Roxboro, NC 336-599-1910. Trailers/vehicles stored at VIR may be moved at the discretion of VIR staff as needed for operations. VIR is not responsible for any damage to any trailer/vehicle that is stored on VIR property.
Vehicle Testing – No testing of vehicles or fast driving is allowed outside of designated areas such as the Grand, Full, North, South and Patriot Courses and the Skidpad. Raceplex and VMTP Owners and Tenants are eligible for track testing, pursuant to VIR Lunchtime Testing Policies (available at the Administration Office). Owners and Tenants having lunchtime testing privileges must have annual or event insurance (primary insurer) to cover the testing period. VIR must be named additional insured (as per the Lease language on insurance and named insured).
Vehicle Washing – Parts may not be washed over the wash rack, only vehicles. Solvents, oil, coolants, etc. must be disposed of in a legally-approved method and cannot be put down any drain, including the wash rack drain. Also, please guard against gasoline and oil spilling on the asphalt, as it causes deterioration. Clean up any spills on the asphalt with a grease-absorbing product. If VIR personnel have to clean up an Owner’s or Tenant’s spill, the Owner or Tenant will be charged for this service. If washing off mud and dirt then please clean up the area where vehicle was cleaned.
Vendors – Any Track Vendors (nonfood) should contact the VIR Marketing Coordinator at least 2 weeks before an Event at virmarketing@VIRnow.com or see the following link: https://virnow.com/contact/vendors/. Food Vendors must contact Anna Obst (Taylor Hospitality) at least 2 weeks prior to an Event at email@example.com or 434-822-7700 x105.
VIR is a private facility and admission to the Property is permitted only with VIR’s consent. General public access is restricted at all times.
VIR reserves the right to require any person(s) that do not honor these policies to please excuse themselves from VIR Property.
Exclusion of a specific act or violation does not imply consent or approval on behalf of VIR. VIR reserves the right to declare an act or activity in violation of policy in the best interest of VIR.
All rights to broadcast, record, photograph, repeat, reproduce or recreate VIR events or logos are reserved by VIR. Those entering this facility agree not to take any action or cause others to take action which would infringe upon VIR rights.
“Event” as used shall mean both competitive and non-competitive events, whether public, restricted, no entry or private, and shall include but not be limited to, wheel-to-wheel racing, testing, race meetings, driver’s/rider’s schools, dealership days, time trials, gymkhanas, club meetings, vehicle displays, on-track filming, press launches, bicycle riding and running events, experiences, concerts, festivals, corporate retreats, including any practice periods held in connection therewith.
“Operator” as used shall describe anyone who drives, rides, or otherwise operates a Vehicle.
“Public” as used shall refer to the general public or Events in connection with which members of the general public and/or guests/customers of VIR are admitted to view the Race Course Proper from designated spectator areas upon payment of a Facility Access Fee or ticket purchase, as context requires. Registered Participants of the event will be allowed access based on the Renters instructions. The Event will be listed on the VIR public calendar.
“Restricted” as used shall mean Events, for which the Renter has paid a premium to limit activity and access, in connection with which members of the general public are prohibited access to the Race Course Proper. The Event will be listed on the Track Calander as Private Testing. Only Event Participants and their families or guests, VIR employees, members, managers and affiliates will be permitted access to the Paddock that corresponds to the course rented. Groups conducting business that have been scheduled and cleared, along with deliveries will have access to the Property. Service providers and groups conducting business with VIR are permitted and must be escorted if going into any areas of the Property occupied by the Renter. VIR Villa owners and their guests will have access to their Villa at all times.
“No Entry” as used shall be when the Renter has paid a premium to limit activity and access to the Property. Only essential personnel will be scheduled to work and allowed on Property. The Event will be listed on the Track Calander as No Entry. No service providers, deliveries or any other business representatives will be allowed access. Stayovers in Lodging must be out by 8:00 am. All parties are briefed that they are not to take any photos or video of the Renter. Those whom VIR finds to be violated this instruction will be directed to leave the Property. The Renter will provide a detailed entry list with a point of contact that is on site for any disputes to VIR. VIR Villa owners and their guests will have access to their Villa at all times.
“Track Rental” as used shall mean Events in connection with which Participants, Spectators and Guests of the Event will be allowed access into the Paddock. The Event will be listed on the Track Calendar. There are no limits on who can access the Property.
“Participants” as used shall mean employees, operators, crew members, volunteers, invitees, guests, officials and workers of Renter, Vendors and media representatives.
“Property” as used defines the real property controlled by VIR and/or related entities, contiguous with the facility know as Virginia International Raceway.
“Race Course Proper” as used shall mean the track (all configurations), all run-off areas and other areas between the paved surface of the track and the spectator fencing, the pits and pit areas, the false grid area, the Paddock and buildings used by Renter and Participants including, but not limited to, control room or classrooms as needed and/or appropriate.
“Spectator Event” as used defines an Event where any person (Spectator) has purchased a ticket or is otherwise invited to observe the Event and not a Participant. Spectator Events will be determined and published by VIR.
“Vehicle” as used shall mean any motorized or non-motorized device in, on or by which any person or property may be transported or drawn on or off a highway, off road or race track. “Vehicle” shall include motorcycles, defined for purposes of this Agreement as any motor vehicle designed to travel on not more than three wheels in contact with the ground and is capable of traveling at speeds in excess of 35 miles per hour.
“Vendor” as used defines any person or business who sells either services or products on the property.
“Renter” shall mean any person, organization or entity that arranges for access to any portion of the VIR facility to conduct any event.
“Sanctioning Body” shall mean any organization or entity that arranges for the use of any portion of the VIR facility to conduct an event that is part of any racing series.
“Spectator” as used will be used to define any person who has purchased a ticket to observe the Event and not a Participant.
“Sub-License” as used defines when the original Renter re-rents the facility to another individual, business or group, under its own terms. Any requests to Sub-License the Facility must be declared in the Track Rental Agreement and must have prior written approval from VIR. In addition to all other fees, the Renter will be billed $2500 per day for each sub-licensed group that operates under the Track Renter, with or without VIR’s prior consent. Renter agrees that this charge is not an enforceable penalty and waives any and all defenses to the enforceability of this charge.
VIR SERVICES OFFERED
Lodging – VIR offers approximately 58 guest rooms featuring: The Lodge at VIR (27 Rooms), Pit Lane Rooms (18) and The Villas at South Bend (6 upper villa rooms and 7 lower villa rooms). For lodging reservations the lodge office at firstname.lastname@example.org, call 434-822-7700 x300 or visit our website at www.VIRnow.com.
Check in times for Lodging: Villas (Renter Only/No Trailers) 3:00 pm
Lodge & Paddock 6:00 pm
Paddock Garages 6:00 pm
*Check in times may be delayed by VIR depending on track rental requirements.
Check out times for Lodging: All rooms and villas 11:00 am
Paddock Garages 6:00 pm
Late check out fees: Villas After 11:00 am/$50 After 2:00 pm/Full Night Stay
Other Rooms After 11:00 am/$50 After 2:00 pm/Full Night Stay
Garages After 6:00 pm/$50 After 8:00 pm/Full Night Stay
Pets/Smoking: VIR does not permit pets or smoking in any lodging rooms. Individuals with service animals are permitted, however; are still subject to the pet/smoking fees.
The Villas at South Bend $200
The Lodge/Paddock Suites $100
Damage to the Villas/Lodging Rooms or Garages is the responsibility of the guests. Costs of repair are determined by the VIR Building Maintenance Manager and will be billed to the guest.
Oak Tree Tavern – VIR offers a full service restaurant and bar within our 1840s plantation house. The Oak Tree Tavern and Connie’s Pub are open for dinner and drinks during the weekends (Friday & Saturday) starting at 5:30 p.m. Reservations are encouraged: Call 434-822-8605. Alcohol not purchased from VIR is not allowed and pets are not permitted at the Oak Tree Tavern at any time.
Food & Beverage Service/Catering – If you would like to arrange food and beverage service or catering for your Event, contact Anna Obst at 434-822-7700 x105 or groupsales@VIRnow.com. Only individual food service may be self-catered. Any self-catering of race groups and/or corporate events is prohibited unless arranged in advance with VIR and a self-catering fee is paid. See contact information above for Anna Obst for self-catering fee information.
Group Sales – VIR conducts a variety of unique corporate retreats, team building and special events. Activities, lodging and meals can be coordinated by contacting the VIR Group Sales Director at 434-822-7700 x105 or email@example.com.
Hospitality Tents – All Event hospitality tents must be approved and arranged through VIR by contacting the Group Sales Director at 434-822-7700 x105 or firstname.lastname@example.org. All tents must be removed immediately after the event.
Kart Track – VIR has a 5/8 mile paved natural terrain go-kart road course and 9hp go-karts on site. For more information about go-kart rentals for your group, please contact Patrick Eagan at karttrack@VIRnow.com or 434-822-2995. Entry to other on-site events is not included in the fee for karting. Depending on the event, Karting participants may be required to purchase a facility access pass or spectator ticket to enter the facility. All drivers must be of minimum height of 5’-01” (61 inches) and a maximum weight of 260 Lbs. Any driver suspected of being under the influence of alcohol will not be permitted to operate a Kart. Karting staff will make the final determination on a driver’s ability to operate karts safely and may refuse service to anyone.
OUTSIDE SERVICES OFFERED AT VIR
The following services are offered by persons and/or entities that are neither owned nor controlled by VIR. VIR provides this information solely as reference to the Renter, but neither recommends these services nor in any manner guarantees performance or the nature, quality, safety or any other characteristic of services provided by these persons and/or entities. If Renter or any of its Participants decide to use any of these services, they do so at their own risk and agree to release and indemnify the VIR Parties from any liability in the same manner as provided in Paragraph 8 of this Agreement.
GCAPS (Global Center for Automotive Performance Simulation) – The Global Center for Automotive Performance Simulation (GCAPS) provides accurate and affordable models to support virtual development for the transportation industry. Our simulation group, which has significant experience ranging from graphic design to tire mechanics, is an important aspect of our successful model creation. These models—including tire models, vehicle models, and environments—are created from both customer data sources and physical testing performed in our own advanced testing facilities which feature the world’s most capable indoor flat-trac machine. Our physical testing expertise has led to research and new modeling methods for improved products delivered to our customers, including leading global vehicle manufacturers, tire manufacturers, and championship motorsports teams. These clients have used our model and testing services to elevate their performance in vehicle handling, autonomous vehicle technology, and many other aspects of transportation simulation. Collectively, our vast experience in controls development, vehicle simulation, model creation, and physical data interpretation will help any company in the transportation industry excel. Contact Jon Darab, Director GCAPS, at 434-766-6644 or email@example.com.
Kaizen Autosport – Offers a wide array of driving options at VIR. First, our renowned Formula Experiences program is the ultimate racecar driving experience in America. Our Formula and Prototype racecars create the closest Formula One or IndyCar experience anywhere. The Formula Experiences program offers exclusive driving experiences for novice to experienced track drivers, private groups and corporate driving events. Second, Kaizen Autosport has over 15 track-prepared cars to rent for most of the track days held at VIR each month. The Kaizen Autosport rental program is a 5-star Arrive and Drive experience for our renters with trackside driver’s lounge, simulators, trackside support, catered lunch, and one-on-one coaching services including data/video lap analysis. Third, Kaizen Autosport’s racing school is an excellent place to get your racing licenses or just become a better HPDE track driver. Our racing is school is accredited by SCCA, SVRA, and NASA Mid-Atlantic region for licensing. We offer two courses for novice track driver to experienced driver. Level 1 school focuses on car control practice, weight transfer techniques to optimize lap time, racing protocols, situational awareness drills, practice side-by-side drills, and lots of practice starts and races. Level 2 advanced school is for experience drivers wanting to reduce lap times with intense focus on overtaking drills, corner entry and exit speeds optimization, and wheel-to-wheel track time with instructors. For more information on our driving experiences, car rentals or racing school, please call 919-741-7151 or visit our website at www.kaizenautosport.com.
Krause and Associates – Peter Krause is a Professional Driving Coach and Driver Performance Data/Video Analyst with almost twenty years of experience at VIR. Krause & Associates LLC is one of the largest authorized, stocking dealers and trainers for AiM Sports, MoTeC Systems, Racelogic Video VBOX, AutoSport Labs, RaceVoice LLC, Apex Pro data and video systems, and other car and driver improvement technology. The office is located in VIR’s Virginia Motorsport Technology Park (“VMTP”) in the Speed Suite Garages with hours by appointment, Phone/SMS: 919-740-1871, Email: firstname.lastname@example.org. Websites: www.peterkrause.net or www.gofasternow.com.
Partee Racing – Owns and operates two engine shops: the S62 Shop LLC which specializes in building high-performance and racing versions of BMW S62 V8 engines and the S54 Shop LLC which specializes in building high-performance and racing versions of BMW S54 inline 6 engines. Operated by Peter Partee and Dusty Renteria, formerly the head of Dinin’s Race Engine Shop. The shop is located in VIR’s Virginia Motorsport Technology Park in the Speed Suite Garages. Phone: 917-683-9439, Email: email@example.com.
Quantum Speed Works – Quantum is a full-service performance shop focusing on both track and street vehicles of all makes. Services include: track-side support, repair and service, performance modification and full car builds. Quantum also offers on-site storage, car rental, and Arrive-and-Drive services. Located in the VMTP at 1071 Raceplex Drive. Hours are Wednesday through Sunday 8 – 5, but hours will be extended and the shop will be open during all track/race events. Contact Josh Gorrera at 434-483-8065 with any questions.
Racing for Heroes – RFH-TM is a 501c3 veteran-service nonprofit organization whose proceeds are dedicated to preventing veteran suicides. RFH-TM provides Tier 1 level consulting in Security and Mobility Training, incorporating a variety of training techniques specifically tailored to government entities, corporate executives and private citizens alike. Tactical training includes basic and advanced driving, firearms, mobility, combatives, medical, security and protective services. Civilian training includes basic and advanced driving, shooting packages, custom corporate packages, youth camps, situational/terrorism awareness, racing and women- specific security classes. See website for programs offered: www.rfhtacticalmobility.com. For more information, contact Mike Evock at 910-916-0284 or firstname.lastname@example.org.
Radical Virginia / WISKO Racing Enterprises, Inc. – As Radical Sportscars’ premier east coast distributor, WISKO offers new and used Radical car sales, service facility, genuine parts, trackside support, race vehicle storage, transportation services and more. WISKO Racing also provides a Radical race car rental program at VIR. Single day packages start at $2,250 and custom corporate rentals are also available. Contact Danyel Torres Delgado at (844) GO-WISKO or (703) 472-3079.
SascoSports – Is a full-function racecar preparation/restoration shop, along with being a comprehensive vintage tire source. SascoSports is an authorized dealer for Avon, Dunlop, Goodyear, Hoosier and Toyo racing tires, providing trackside services at some events at VIR. Located in VIR’s VMTP at 1010 Ryan’s Way, Phone: 434-822-7200.
Skip Barber Racing School: Is the largest automotive education and entertainment company offering driving and racing schools at the finest tracks in America. We operate the Skip Barber Formula Race Series and school, field championship-winning race teams in both TC America and GT4 America, and create innovative OEM programs that elevate the finest automotive marques, produce corporate training programs and operate the Skip Barber Racing School Driving Academy all from our home at VIRginia International Raceway. SBRS has developed more winning racers than any other school. Our alumni have taken the podium in all facets of motorsports including NASCAR, INDYCAR, SCCA, World Challenge, and IMSA. In fact, more than 1/3rd of the starting lineup in the 2022 Indy 500 was Skip Barber Graduates. Skip Barber Racing School, where drivers become Champions. For more information, please visit www.skipbarber.com, contact us at 866-932-1949 or stop by our facility currently located at 1025 Raceplex Dr. during normal business hours.
TMI Racing Products LLC – Located in the North Paddock, TMI Racing Products carries a variety of racing gear as well as VIR logo merchandise and apparel. The scheduled days are as the track calendar warrants, and hours of operation are 8:00 a.m. to 5:00 p.m. Contact details are as follows: Don Frady, Phone: 434-822-6390, Email: email@example.com. Note: Non-spectators may be subject to the Track Access Fee to visit the TMI store.
TechSport Racing – TechSport Racing is a championship winning, professional race team currently running in SRO TC America. We offer comprehensive racecar and streetcar trackside support and optimization services. We have extensive knowledge of suspension setups and performance modifications. We also offer driver coaching with professional drivers who have expertise in data analysis. Shop space with a lift is available for rent by the day. TechSport Racing offers short- and long-term vehicle storage in a climate-controlled building. High quality, winning racecars available for rent, from Spec Miata to professional touring cars. We are located in VIR’s Virginia Motorsports Technology Park at 1071B Raceplex Drive, Alton, Virginia 24520. Contact: Kevin@TechSportRacing.com, Phone: 631-235-3769.