Access Roads – Absolutely no Testing, Cool Downs or Brake Bedding is permitted on the Access
Roads at any time. This activity is restricted to the race track only.
Admission – VIR is a private, gated, for-profit organization, therefore; any person entering VIR is subject to the facility access fee, a spectator ticket (depending on event or activity) or signing the
waiver to enter the facility. For non-spectator events where the renting organization conducts
registration in the designated Staging/Registration area, VIR will permit entry to all registered
Participants with credentials as provided to VIR. For other non-spectator events, VIR will permit
access to the Participant and 1 Guest/Crewmember unless written approval for additional persons
has been granted by VIR. Any additional Guests/Crew who have not been approved are subject to
the Facility Access Fee.
VIR Club Members are permitted access by showing their VIR issued hard card credential and
having it scanned. VIR Club Members may bring Guests to VIR Club events. Any Guests not
arriving with the Club Member need to be listed at the gate. Club Member Guests are subject to
the facility access fee or spectator ticket price for all other events.
Tenant Business Employees are permitted access by showing their VIR issued hard card credential
and having it scanned. Customers of a business at VIR who are not participating in a track event
are subject to the facility access or spectator fee. VIR offers a discount to those currently serving
and those who have served in the Military, for details, see the Military Discount section of the VIR
Alcohol – Beer and wine are available for sale at VIR’s concession stands and in Connie’s Pub
located up at the Oak Tree Tavern. Beer in coolers (No glass bottles) is permitted for individual
consumption. Sale, possession, and consumption of alcoholic beverages must be in compliance with the Commonwealth of Virginia ABC Regulations. VIR requires that all individuals consuming alcohol do so responsibly while maintaining orderly conduct. No underage drinking or consumption prior to driving/riding on the track is permitted at any time. Outside alcohol is not allowed at the Oak Tree Tavern or in Connie’s Pub at any time. VIR reserves the right to choose to not serve individuals if the VIR food and beverage management company deems appropriate (or in VIR staff’s sole discretion).
Asphalt – Pounding stakes or making holes in any asphalt surface or the use of paint or spray
markings of any type on any asphalt surface is prohibited. Offenders will be held liable for all
damages and may be ejected and refused re-entry. VIR requests anyone refueling in the paddock
use a drip pan to catch spilled fuel. Any fuel spills on pit road must be immediately diluted with
Cold Fire. If you must temporarily jack a vehicle on asphalt, you must have metal or wood under
the jack and jack stands. NO EXCEPTIONS! Violators are subject to a $500 fee per
Bicycles – Children are not permitted to ride bikes, hoverboards, rollerblades, skates, skate-
boards and scooters in the Paddock during hot track hours. Children may be permitted to ride
them at the end of the day if they do so safely. Children may ride them on the Skid Pad if it is not
being used during the day.
Camping – VIR Club Members are entitled to camp at VIR at no charge. Participants may camp at VIR only if the camper (motor home, tent or trailer occupant) pays VIR a camping fee of $35 per Event per tent (including empty car trailers, trailers with facilities are charged at the RV rate) or $50 per Event per RV or camper (driven or towed). Camping passes must be displayed at all times. Further, camping will be allowed during Event evenings only if Renter pays VIR for overnight security. The amount of security needed for overnight camping is at VIR’s discretion. Camping is not permitted in any of VIR’s buildings, under the False Grid or Pavilion. A Group Camping rate may be arranged, at VIR’s discretion, if requested in advance by Renter. Advance reservations are strongly suggested for premium camping spaces by calling Lodging at 434-822-7700, ext 300.
*All campers must depart the facility no later than 10:00 am on the morning after the event they attended is complete.
*This time may be changed at the discretion of VIR and notification to campers.
Camping on Spectator Weekends may have different rates and restrictions. For detailed
information, see the Camping Information section on the VIR website:
http://virnow.com/lodging/camping/ all reserved camping spaces (Fence line or Hogpen) are
reserved through the VIR Lodging office by calling 434-822-7700 Ext 300. During these events, NO general camping is permitted in the Hogpen camping area.
Rental RV’s: Companies delivering Rental RV’s will be charged the Camping Fee and Power Fee (if
used) on delivery of the RV. Companies/drivers not paying the fee will be directed to park the RV
in the Raceplex lot until the renter arrives to pay the fee.
Campfires – Campfires/Ground fires are not allowed. Fires must be contained in a portable and
self-contained fire pit off the ground. Campers must bring their own firewood; use of VIR Property
as firewood is prohibited. Open fires of any type are not permitted in a Paddock area at
Canopies – Canopies or “EZ-Ups” will not be placed in front of any tent or facility designated as a
hospitality area. Additionally, they will not be placed within 50 feet of any fence in a spectator area
unless a specific spectator area has been roped off. In this case, canopies or “EZ-Ups” can be
placed anywhere outside of the roped-off spectator viewing area. The canopy owner is responsible
for any damage caused by their canopy if it is caught by the wind and carried into persons and or
Cars & Motorcycles – No one under 16 years of age may operate a golf cart, car or motorcycle
anywhere on VIR Property without VIR’s prior written approval. In addition, anyone operating a car or motorcycle must have a valid operator’s license, liability insurance (as required by Virginia law) and must follow all laws concerning the operation of motor vehicles in Virginia, to include wearing helmets and seatbelts. There may be special exceptions to this rule for licensed racers and the Renter or Sanctioning Body must notify VIR should it seek such an exception.
Charitable Groups Donation Requests – The primary charitable groups VIR works with are:
Salvation Army, Victory Junction, Racing For Heroes, and Boys & Girls Club. Any charitable group that would like to request a donation can follow the link to the VIR Donation Requests page. The point of contact is Mitchell Smith at 434-822-7700 x114, request link:
Children – It is recommended that children under 18 years of age are supervised by a Parent,
Guardian or Responsible Adult. The Parent, Guardian or Responsible Adult must be present at the
location that Children under 18 years of age are participating in a VIR activity. This includes
sanctioned drivers (under 18) on the track, go-karting, range activities, etc.
On Spectator Event Weekends, children 16 and under are admitted at no charge with a paying
adult, except for Hyperfest when the age is 12 years old.
Cookouts – Individual cooking is allowed on a gas grill in the paddock and at campsites. Grills
and pit cookers cannot be used to feed Participants or groups at an Event.
Course Direction – At all times, course direction is clockwise on North, South, Full, and Grand
Courses. The Patriot Course is run counter-clockwise only.
Damages to Property – All Participants, Spectators, and Guests of VIR are responsible for any property they damage while on the facility.
Disposal of Waste Fluid and Environmental Debris – Use of the Safety Kleen waste drums is mandatory for used oil, antifreeze, brake fluid, and other polluting material. Spillage will not be
tolerated and may result in ejection from the facility. Participants must remove all used tires,
batteries, and unwanted parts. Environmental debris left behind will result in fines to the Renter
based on cleanup costs.
VIR does not permit Chlorinated Brake Cleaner on property. If you have questions, please contact
Kerrigan Smith at 434-822-3108.
Electricity – VIR Club Members are entitled to one paddock electrical hookup per event at no
charge based upon availability. Any Participant wanting to use a VIR receptacle for electricity must pay a $30 fee per Event per plugin. Participants are issued a specific Power Band for the Event. The Power Band will be secured around the electrical cord end that plugs into the power source. At various times during events, Security Personnel will check for Power Bands. Those cables without the proper band will be disconnected from the power source. VIR encourages all Participants to utilize a power generator whenever possible. Additionally, if you utilize Paddock space and are using a generator, we request that you park on the outer edges of the grid to allow access for those purchasing electricity. If there are issues with power pedestals contact VIR Security or Maintenance. Tampering with the pedestals is prohibited. Please report any damage to
power boxes and outlets before you utilize the service so you are not charged.
Emergency Information – For any non-track related fire or medical emergency please dial 911.
All VIR phones will dial directly to the Halifax County Emergency Communications Center. VIR
Security can be reached at 434-822-3109. Lodging guests at the Lodge and the Pit Lane Rooms
can use the emergency phones located at those facilities, which ring directly to the Security Gate
House. VIR has full time 24 hour Security Staff except for posted shut down times for Holidays.
False Grid and Pavilion – The false grid is reserved for use by the Track Renter at all times. Its
use is for staging cars/motorcycles prior to entry on the track. Parking is prohibited in the false
grid and the Pavilion (next to the Skid Pad) at all times. Displays set up in the Pavilion that
requires the use of a vehicle must have the consent of VIR. Absolutely no jacks or jack stands are
allowed in either location for staging or displays.
Camping and or vehicle maintenance are not allowed under the False Grid, The Pagoda Concession or Pavilion at any time.
Catering – Any renter, participation or organization at VIR must have any outside catering
approved by VIR Food and Beverage (Taylor Hospitality), See Food and Beverage Service/Catering under the Services Offered at VIR Section of this policy. Any Food Service Vendor/Catering service that arrives at VIR without prior approval will not be permitted to enter the facility. The point of contact is John Clark (Taylor Hospitality) at 434-822-7700, ext 120.
Fences – Fences and areas behind spectator fences are off-limits to the public. At no time is
anyone authorized to climb or modify a fence or bypass a gate. Anything tied to or attached to any
fencing must have been approved in writing by VIR.
Fire Lane – Fire Lanes in each Paddock (outlined in yellow) must remain clear at all times. This
includes in front of Victory Lane and the “No Parking” lane in front of the Pagoda in the North
Paddock, and South Paddock Timing Tower.
Fireworks – Fireworks are prohibited anywhere on the grounds.
Fuel – VIR has an exclusive relationship with Sunoco Race Fuel. Renter shall not bring any other
fuels into VIR for sale without prior written permission from VIR. Renter shall ensure that its
Participants do not bring 55-gallon drums or other fuel containers on the VIR Property unless they
are empty and used at the Property for filling with fuel purchased at VIR.
The only exception is Participants are permitted to bring up to 20 gallons of fuel in acceptable
containers to the track without penalty. Renters/Teams that have fuel delivered are responsible for the disposal of the drums/cans after use. Renters/Teams who leave Drums/cans after the event
will be charged $150 per container that VIR has to dispose of and ancillary and or penalty charges
must be paid before Renter can return to VIR. All outside fuel delivered to VIR on a participant’s
behalf will be stored and managed at the Sunoco Fuel Island only.
Credit cards are the only form of payment accepted at the fuel pumps in the North Paddock. For
special Events where Sunoco is distributing fuel separate from the fuel pumps in the North
Paddock, the only form of payment accepted will be by check. VIR will not enforce any restrictions
against fuel grades we do not carry. Scheduled deliveries of bulk fuel may only be delivered to and
stored at the fuel pump island in the North Paddock with notification to Jo Evans at 434-822-7700 x107 or jmorris@VIRnow.com .
The following fuel octanes are available for credit card purchase only: 93 unleaded which may
contain up to 10% ethanol, 98 unleaded (260 GTX) which is ethanol-free (for off-road and racing
applications only), 100 unleaded which may contain up to 10% ethanol and 110 leaded which is
ethanol-free (for off-road and racing applications only). For more information, go to the VIR Fuel
Garages – VIR has 18 Paddock Garages on site. Garages include the Paddock space for one trailer
to park directly in front of the reserved garage. Refueling or storage of any fuel is not permitted in
the garages. If a garage is an open bay garage, the renter is authorized to use only the space for
a single garage. If they wish to use the additional space and it is not already rented, they can rent
the additional space. Sleeping/Overnight stays are not permitted in the Garages; the Pit
Lane Room above each garage is available for an additional fee. For reservations, call 434-822-
7700 x300. Check In times for Pit Lane Rooms and Garages are not guaranteed prior to 6:30 pm.
Gate Hours – The main gate is generally open 24 hours. Participants are not allowed into the
Paddock before 5:30 p.m. on the day before their Event.
Golf Carts – Golf carts can be rented from the front desk of the Administration Building between
the tentative hours of 9:00 a.m. to 4:00 p.m. Golf carts can be reserved in advance by calling the
VIR Operator at 434-822-7700 x300. Golf cart keys may be returned to the back porch of the
Administration Building in the drop box located to the right of the doors. Please Park Golf Carts in
the grass by the Golf Cart Pen. Any golf cart that is not returned to the Admin building will be
subject to a $10 fee.
Military Discount Program: VIR will admit any Active Duty Military Service Member free of
charge for all events with valid ID; Military Veterans will receive a 50% discount for all events with
valid ID. VIR will accept any form of ID that indicates military service: Active, Guard, Reserve ID’s, Retirement ID’s, Department of Veterans Affairs ID’s, any state driver’s license that indicates the holder is a Veteran, DD 214’s, and other discharge documents with a photo ID. Please direct
questions about acceptable ID to VIR’s Security Director, Tommy Webb at email@example.com.
Off-Road Areas – The off-road areas within VIR are not authorized for anyone’s use without prior written approval of VIR.
Off-Road Vehicle Policy – ATVs, golf carts and other off-road vehicles must be licensed by VIR. They must have lights and mini-bikes must have a minimum seat height of 24 inches. Hoverboards or single-wheeled powered vehicles are not permitted for use at VIR. Owners must purchase a license/permit for a fee of $30, which is valid for the current season. Licenses/permits can be purchased at either the front entrance gate or Administration building.
Register online here VIR Off Road Vehicle Pass form
Off-Road vehicle owner, operator and/or entrant:
1. Acknowledges and agrees that the vehicle shall be operated in compliance with the vehicle
manufacturer’s operating instructions and/or industry standards, including those regarding
riding/driving position and number of passengers and has a minimum seat height of 24
inches. Hoverboards or single-wheeled vehicles are not permitted for use at VIR.
2. In accordance with the Code of Virginia, Title 46.2-915.1 All Off-Road Vehicle Operators
must wear a helmet while operating the vehicle on VIR property, which is the responsibility
of the Operator. Passengers are only permitted on vehicles designed and equipped to be
operated with more than one rider.
3. Hereby assumes full responsibility for and assumes the risk of any bodily injury, death or
property damage arising out of or related to the use of said vehicles, whether caused by the
negligence of the owner and/or their operators, pedestrians, Racetrack, off-road vehicle
operators or otherwise.
4. Acknowledges and agrees that all operators of said vehicles shall be at least 16 years old,
have a valid state-required driving license and carry adequate liability insurance applicable
to the operation of their off-road vehicles and that all operators shall provide such licenses,
proof of insurance and other applicable credentials upon the request of a Racetrack or event
5. Hereby acknowledges that the use of motorized or electric off-road vehicles is dangerous
and involves the risk of serious injury and/or death and/or property damage.
6. Acknowledges that all registered off-road vehicles MUST display the owner’s current Off-
Road Vehicle Registration Sticker provided by VIR on the front left (Driver’s) side of the
vehicle. Stickers are not transferable.
7. Agrees that the off-road vehicle will be operated in a responsible manner and according to
all additional Racetrack regulations and instructions including, but not limited to, posted
speed limits, hours of and allowed locations for operation. Off-Road areas are off-limits
without written permission from VIR.
8. Acknowledges and agrees that unsafe or improper operation of the off-road vehicles and/or
any violation of regulations and instructions may, at the sole discretion of VIR, result in
penalties against the owner and/or operator including, but not limited to, immediate
impoundment of the off-road vehicle, loss of racing privileges for the day for a first offense,
and for the season for the second offense.
Official Time – The clock that states official VIR time is located in the North Paddock EMS office
adjacent to the weather station. This clock is the basis for hot hours, quiet time, incident time, etc
at the track. All renters will synchronize with this clock for official VIR time.
Paddock Access – Participants and spectators are permitted unrestricted vehicle access to the
paddock during most events. Renting Organizations or Series Renters or Sanctioning Bodies may
restrict access to the paddock. If paddock access is restricted, the Renting Organization or Series
Renter or Sanctioning Body will provide VIR Security with a copy of the paddock access pass. Only
vehicles with the issued pass will be permitted to drive into the paddock.
Paddock access for incoming renters is at 5:30 pm the day prior to an event or when the track is
cold for the day whichever is later.
Parking Areas – Vehicle parking at VIR will vary per Event and will be directed by either Event
Personnel or by VIR Security Personnel. VIR requests that all Participants, Spectators, and Guests
obey all posted “No Parking” signs; do not block gates, garage doors or roadways at any time. If
the Skid Pad entrance road is blocked with cones, it is not available for public parking. VIR
reserves the right to ask any vehicle owner in violation to move his vehicle or it will be towed at the
owner’s expense. Participants who require extended parking must complete the form provided by
VIR Security, pay parking fees in advance and will park their vehicles as directed by VIR Security.
Trailer parking is not permitted at the Lodge; overnight guests with trailers can leave them in the Paddock if with a renting organization or at the trailer parking area in the Raceplex.
Pit Lane Rooms and Paddock Garage Parking – The Grid in front of the Pit Lane Rooms and Paddock Garages will be lined off for parking in the following manner. The space immediately in front of the garage is reserved for the trailer and tow vehicle of the Garage Renter. Additional
vehicles for the Renter must be parked in the designated space or in other areas of the Paddock.
There are no reserved parking spaces for Pit Lane Room Renters.
Pets – VIR discourages bringing pets to the track. However, pets will be allowed if they are
leashed and cleaned up behind. Otherwise, VIR will locate the owner and both will be asked to
leave. Do not take leashed pets into False Grid or pit areas. Pets are not allowed in any of VIR’s
buildings, concession areas or lodging locations. If pets are found in lodging locations, guests are
subject to a cleaning fee of $100 for The Lodge at VIR and the Pit Lane Rooms and $200 at The
Villas at South Bend. Please do not leave pets in vehicles unattended.
Photography – Non-commercial photography is allowed at VIR for all Public Events. During track rentals and Public Events, VIR Credentialed photographers are authorized to be inside of specified fences, entering via authorized entry points. At all times inside the fence, photographers will wear their issued vests for identification and remain inside the specified photo boundaries (orange markers); failure to do so may result in loss of privileges. Photographers who wish to sell their photos at the track must be approved by VIR and Renter and identified in the Track Renter’s Exhibit B. If a member of the media or a professional photographer needs photography credentials, they should contact Mitchell Smith at least 2 weeks prior to an event at firstname.lastname@example.org or see the following link: https://virnow.com/contact/media-credentials/
Photo/Video Rights – Participants, Guests, and Spectators agree that while on VIRginia
International Raceway Property, VIR or its designee may use your image or likeness in any
photography and/or video that is captured while you are visiting the VIR Property. You agree that
your image or likeness may be reproduced by VIR or its designee in any advertising, website,
promotional piece or video that VIR or its designee creates whether for use at the facility or for use
in any advertising, broadcasting or media outlets VIR or its designee chooses. You agree that any
captured images of you is freely given while at VIR and that you will not attempt to restrict VIR’s or
its designee’s use of your likeness/image or seek compensation for the same.
Pit Road – Only Participants and Crew are allowed to enter Pit Road. There are two entrance
points in the North Paddock (Gates 11 and 12). Participants are identified by armband or
identification card as issued by Renter or Sanctioning Body of a race. Minors are restricted from
entering Pit Lane unless they are a certified Competitor in their racing vehicle or during scheduled Spectator Events on Pit Lane Refueling on Pit Lane is only permitted during scheduled racing Events. All other times refueling must be done in the Paddock area.
Pit Wall – Painting, writing or standing on pit lane and pit wall is prohibited.
Quiet Hours – Quiet hours for the entire VIR Property are from 11:00 p.m. to 7:00 a.m. This
includes all lodging and camping areas. VIR asks that all guests be considerate of others and not
play loud music. Any music that is determined to be a nuisance by VIR Security must be turned
down or off. Un-muffled engines must not be run between 8:00 p.m. and 8:00 a.m. Quiet hour is
imposed on Sundays from 11:00 a.m. until 12:00 noon.
Race Circuit Hours – On a standard track rental the track is hot from 8:30 a.m. to 5:30 p.m.
Right of Way – Drivers of any non-racing vehicle will yield the right of way to any Race Vehicle at all times. Due to the constraints of safety equipment and vehicle design, drivers of racing vehicles may have limited visibility or mobility while operating their vehicles. Operators of racing vehicles will obey posted speed limits and traffic control devices to include instructions from VIR Security Staff.
Shipping – The Renter is responsible for shipments to VIR by its Participants. The Shipping
address for participants is:
Name / Team / Series
Contact Phone Number
c/o Virginia International Raceway
1020 Raceplex Road, Alton, VA 24520
Requests by Participants, Renters or Sanctioning Bodies for VIR staff to unload or move large
objects with forklift or lull are subject to a $30 service fee per unit lifted as requested by a renter or team. The fee is charged to the Participant or added to a Renter/Sanctioning Body’s track invoice. This includes shipments that require VIR equipment and an operator to unload and move pallets, motors, boxes, tires, displays, etc.
Showers – The showers are located in the North Paddock main concession building restrooms, at
the North Paddock grid barn, just outside the North Paddock entrance, and the South Paddock tech shed. Please be considerate regarding water usage and do not waste water.
Skid Pad – The Skid Pad is for scheduled driving Events or parking only.
Smoking – Smoking in any VIR building is strictly forbidden and will not be tolerated. Please place all extinguished cigarettes in the receptacles provided. Smoking is not permitted inside the “hot” fence of the track or on Pit Lane.
Speed Limits – Speed limit in the Paddock, in front of the Lodge and South Bend Road (Villas), is 15 mph. The speed limit on access roads is 25 mph. Off-road vehicles are subject to these speed
limits also. All vehicles must stop at the gatehouse entry point and at any location where VIR
Security Personnel are posted. All VIR Security personnel wear a green shirt with the VIR Security
logo on it while on duty or a green jacket during periods of inclement weather.
Start Tower – The Start Tower is for authorized personnel only.
Tire Warmers – When using tire warmers, no more than three are permitted to be hooked up to
any power pole or in any garage at any one time. The use of more than three tire warmers will
overload the circuit and trip the breaker.
Tow Eyes – It is strongly recommended (and required for non-street-legal cars) that all vehicles
have at least two (2) easily accessible and usable tow eyes on the front and rear of the car. They
must not protrude dangerously from the car, and they must be accessible without manipulation of
the bodywork or panels. They must be strong enough to support the weight of the car. If no tow
eyes are available, the towing crew will hook onto other areas that may cause damage to the car.
The towing crew nor VIR is responsible or liable for that damage. Again, TOW EYES ARE
Trailer Drops – On the day prior to Renter’s Event, trailer drops MAY be provided as a courtesy,
at VIR’s discretion. Trailer drops are typically allowed from 5:30 to 6:30 p.m., but there are
occasions when this is not possible, due to that day's track rental. It is the Renter’s responsibility to inform its Participants of these restrictions. Participants will not be admitted if they arrive early.
Unmanned Aircraft Systems (UAS)/Drones – In accordance with FAA regulations, VIR does not permit the use of UAS for any type of commercial photography or videography at any time on the facility. UAS use may be requested for private use photography or videography during Events. Information or requests for use must be made to Mitchell Smith at 434-822-7700 ext 114 at least 2 weeks prior to the Event. Approved operators must obey all policies pertaining to photographers when inside the track fence. Operators of UAS will use approved Landing Zones and fly between 100 and 400 AGL at all times during flight. For detailed information see the VIR UAS Policy at: https://virnow.com/files/2014/05/UAS-Rules-and-Procedures-20140601-v2.pdf
Vendors – Any Track Vendors (non-food) should contact Mitchell Smith at least 2 weeks before an event at email@example.com or see the following link: https://virnow.com/contact/vendors/. Food Vendors must contact John Clark (Taylor Hospitality) at least 2 weeks prior to an event at 434-822-7700 x120.
VIR is a private facility and admission to the Property is permitted only with VIR’s
consent. General public access is restricted at all times.
VIR reserves the right to require any person(s) that do not honor these policies to
please excuse themselves from VIR Property.
Exclusion of a specific act or violation does not imply consent or approval on behalf of VIR. VIR reserves the right to declare an act or activity in violation of policy in the best interest of VIR.
“Event” as used shall mean both competitive and non-competitive events, whether public or
private, and shall include but not be limited to, wheel-to-wheel racing, testing, race meetings,
driver’s/rider’s schools, Dealership days, time trials, gymkhanas, club meetings, vehicle displays,
on-track filming, press launches, bicycle riding, and running Events, including any practice periods
held in connection therewith.
“Operator” as used shall describe anyone who drives, rides, or otherwise operates a vehicle.
“Public” as used shall mean Events in connection with which members of the general public
and/or guests/customers of VIR are admitted to view the Race Course Proper from designated
spectator areas upon payment of a Facility Access Fee.
“Private” as used shall mean Events in connection with which members of the general public are
prohibited access to the Paddock. Only Event Participants and their families or guests, VIR
employees, members, managers and affiliates will be permitted access to the Paddock that
corresponds to the course rented.
“No Entry” as used shall be when the Renter has paid a premium to limit activity and access to
“Participants” as used shall mean employees, Operators, crew members, guests, officials and
workers of Renter, Vendors and media representatives.
“Race Course Proper” as used shall mean the track, all run-off areas and other areas between
the paved surface of the track and the spectator fencing, the pits and pit areas, the false grid area,
the Paddock and buildings used by Renter and Participants including, but not limited to, control
room or classrooms as needed and/or appropriate.
“Vehicle” as used shall mean any motorized or non-motorized device in, on or by which any
person or property may be transported or drawn on or off a highway or race track. “Vehicle” shall
include motorcycles, defined for purposes of this Agreement as any motor vehicle designed to
travel on not more than three wheels in contact with the ground and is capable of traveling at
speeds in excess of 35 miles per hour.
“Vendor” as used will be used to define any person or business who sells either services or
products on VIR property.
“Property” as used will be used to define the property lines of the real property controlled by VIR and/or related entities, contiguous with the facility known as Virginia International Raceway.
“Renter” shall mean any person, organization or entity that arranges for access to any portion of
the VIR facility to conduct any event.
“Sanctioning Body” shall mean any organization or entity that arranges for the use of any
portion of the VIR facility to conduct an event that is part of any racing series.
“Spectator” as used will be used to define any person who has purchased a ticket to observe the
Event and not a Participant.
“Sub-Leasing” as will be used to define when the original track renter re-rents the track to
another group under its own terms without prior knowledge of or consent from VIR. Any requests to sub-lease the track must be declared in the Track Rental Agreement and must have prior
approval from VIR.
SERVICES OFFERED AT VIR
Lodging – VIR offers approximately 62 guest rooms featuring: The Lodge at VIR (27 Rooms), Pit
Lane Rooms (18) and The Villas at South Bend (6 two-story Villas and 1 Lower Villa). For lodging
reservations, call 434-822-7700 x300 or visit our website at www.VIRnow.com.
Check-in times for Lodging: Villas (Renter Only/No Trailers) 3:00 pm
Lodge & Paddock 5:30 pm
Paddock Garages 6:30 pm
*Check-in times may be delayed by VIR depending on track rental requirements.
Check out times for Lodging: All rooms and Villas 11:00 am
Paddock Garages 6:00 pm
Late check-out fees: Villas After 11:00 am/$50 After 2:00 pm/Full Night Stay
Other Rooms After 11:00 am/$50 After 2:00 pm/Full Night Stay
Garages After 6:00 pm/$50 After 8:00 pm/Full Night Stay
Pets/Smoking: VIR does not permit pets or smoking in any lodging rooms. Individuals with service animals are permitted, however; they are still subject to the pet/smoking fees.
The Villas at South Bend $200
The Lodge/Paddock Suites $100
Damage to the Villas/Lodging Rooms or Garages is the responsibility of the guests. Costs of repair
are determined by the VIR Building Maintenance Manager and will be billed to the guest.
Oak Tree Tavern – VIR offers a full-service restaurant and bar within our 1840s plantation house. The Oak Tree Tavern and Connie’s Pub are open for dinner and drinks generally 6 days a week (closed most Tuesdays) starting at 5:30 p.m. Reservations are encouraged: Call 434-822-8605. Alcohol not purchased at VIR and pets are not permitted at the Oak Tree Tavern at any time.
Food & Beverage Service/Catering – If you would like to arrange food and beverage service or
catering for your event, please contact John Clark at 434-822-7700 x120. Only individual food
service may be self-catered. Any self-catering of race groups and/or corporate events is prohibited
unless arranged in advance with VIR and the self-catering fee, $350 is paid to VIR.
Group Sales – VIR conducts a variety of unique corporate retreats, team building, and special
events. Activities, lodging, and meals can be coordinated by contacting the VIR Group Sales
Director at 434-822-7700 x105.
Hospitality Tents – All Event hospitality tents must be approved and arranged through VIR by
contacting the Group Sales Director at 434-822-7700 x105. All tents must be removed immediately after the event.
Karting – VIR has on-site a 1/2 mile paved natural terrain go-kart road course and 9 hp go-karts.
For information about renting the go-karts for your group, contact Patrick Eagan at 434-822-2995. Entry to other on-site events is not included in the fee for those people only paying for karting. Depending on the event, Kart Participants may be required to purchase a facility access pass or spectator ticket to enter the facility. All drivers must be of a minimum height of 5’-01” (61 inches) and a maximum weight of 260 lbs. Any driver suspected of being under the influence of alcohol will not be permitted to operate a Kart. Karting staff will make the final determination on a driver’s ability to safely operate Karts and may refuse service to anyone.
OUTSIDE SERVICES OFFERED AT VIR
The following services are offered by persons and/or entities that are neither owned
nor controlled by VIR. VIR provides this information solely as a reference to the
Customer, but neither recommends these services nor in any manner guarantees
the performance or the nature, quality, safety or any other characteristic of services
provided by these persons and/or entities. If a Customer decide to use any of these
services, they do so at their own risk and agree to release and indemnify the VIR
Parties from any liability related to their use.
Formula Experiences – The ultimate racecar driving experience in America. Our Formula and
Prototype racecars create the closest experience to Formula One or Indy Car anywhere. Formula
Experiences offers exclusive driving experiences for novice to experienced track drivers, private
groups and corporate driving events. We offer daily racecar rentals with Formula and Prototype
racecars or raced-prepped sports cars, and Arrive-and-Drive annual multi-day packages to drive any of our racecars during VIR track days. We have a licensing school for those ready to race. For
more information, please call 919-741-7151 or visit our website at www.formulaexperiences.com.
Krause and Associates – Peter Krause is a Professional Driving Coach and Driver Performance
Data/Video Analyst with almost twenty years of experience at VIR. Krause and Associates LLC is
one of the largest authorized, stocking dealers and trainers for AiM Sports, MoTeC, Racelogic Video VBOX, AutoSport Labs, RaceVoice LLC, and Apex Pro data and video Systems. Office located in VIR’s Virginia Motorsport Technology Park in the Speed Suite Garages. Hours are by
appointment. www.peterkrause.net www.gofasternow.com Phone: 919-740-1871
Partee Racing – Owns and operates two engine shops: The S62 Shop, LLC, which specializes in
building high performance and racing versions of BMW S62 V8 engines and the S54 Shop, LLC,
which specializes in building high performance and racing versions of BMW S54 inline 6 engines.
Operated by Peter Partee and Dusty Renteria, formerly the head of Dinin’s Race Engine Shop. The
shop is located in VIR’s Virginia Motorsport Technology Park in the Speed Suite Garages. Phone:
917-683-9439, Email: firstname.lastname@example.org.
Quantum Speed Works – Quantum is a full-service performance shop focusing on both track and street vehicles of all makes. Services include: track-side support, repair and service performance modification and full car builds. Quantum also offers on-site storage, car rental, and Arrive-and-Drive services. Located in the VMTP at 1071 Raceplex Drive. Hours are Wednesday through Sunday 8 – 5, but hours will be extended and the shop will be open during all track/race events. Contact Josh Gorerra at 434-483-8065 with any questions.
Racing for Heroes – RFH-TM is a 501c3 veteran-service nonprofit organization whose proceeds are dedicated to preventing Veteran suicides. RFH-TM provides Tier 1 level consulting in Security and Mobility Training incorporating a variety of training techniques specifically tailored to Government Entities, Corporate Executives and Private Citizens alike. Tactical training includes
basic and advanced driving, firearms, mobility, combatives, medical, security and protective
services. Civilian training includes basic and advanced driving, shooting packages, custom
corporate packages, youth camps, situational/terrorism awareness, racing and women’s specific
security classes. See our website for the programs offered at www.rfhtacticalmobility.com, for
more information contact Mike Evock at 910-916-0284, email@example.com.
SascoSports – Is a full-function racecar preparation/restoration shop, along with being a
comprehensive vintage tire source. SascoSports is an authorized dealer for Avon, Dunlop,
Goodyear, Hoosier and Toyo racing tires, providing trackside services at some events at VIR.
Located in VIR’s Motorsport Technology Park at 1010 Ryans Way, Phone: 434-822-7200
Global Center for Automotive Performance Simulation (GCAPS) – GCAPS is a world-class facility that provides revolutionary services for both vehicle and tire, including testing, AV simulation, and modeling. GCAPS comprises the National Tire Research Center (NTRC), the Virtual Design and Integration Laboratory (VDIL) and SoVa Motion (SoVa). Collectively, these initiatives provide the full range of services essential for creating a more dynamic product through both virtual and physical development. The NTRC conducts all testing needed for Light Truck, Passenger Car, Motorsport, and Motorcycle tires. VDIL engineers then use the data to produce tire models such as FTire, MF-Swift, and PAC2002. VDIL also creates vehicle dynamics models. SoVa supports motorsports, passenger car and light truck with Eight Post testing for full vehicle dynamics development, track replay and component testing. Contact John Darab at 434-766-6644 or firstname.lastname@example.org for more information.
TMI Racing Products LLC – Located in the North Paddock, TMI Racing Products carries a variety of racing gear as well as VIR logo merchandise and apparel. The store is open as the track calendar warrants, and hours of operation are 8:00 a.m. to 5:30 p.m. Non-Participants/Spectators may be subject to the Track Access Fee. Contact: Don Frady, Phone: 434-822-6390.
WISKO Race Engineering LLC – As Radical Sportscars’ premier east coast distributor, WISKO offers new and used Radical car sales, service facility, genuine parts, trackside support, race vehicle storage, transportation services and more. WISKO Racing also provides a Radical race car rental program at VIR. Single day packages start at $2250 and customer corporate rentals are also available. Contact Danyel Torres Delgado at 844 GO-WISKO or 703-472-3079.