VIR Policies & Procedures
VIR Policies & Procedures 2022
Access Roads – Absolutely no Testing, Cool Downs, Brake Bedding, Burnouts or Speeding is permitted on the Access Roads at any time. This activity is restricted to the race track only.
Admission – VIR is a private, gated, for-profit organization; therefore, any person entering VIR is subject to paying the Facility Access Fee, buying a spectator ticket (depending on the event or activity), producing a valid VIR hard card or signing the waiver to enter the facility. For non-spectator events where the renting organization conducts registration in the designated Staging/Registration area, VIR will permit entry to all registered Participants with credentials as provided to VIR. For other non-spectator events, VIR will permit access to the Participant and 1 Guest/Crew member unless written approval for additional persons has been granted by VIR. Any additional Guests/Crew who has not been approved are subject to paying the Facility Access Fee.
VIR Club Members are permitted access to Public and Restricted events by showing their VIR-issued hard card credential and having it scanned. Club Members are not permitted entry to events designated as “No Entry”. VIR Club Members may bring Guests to VIR Club events. Any Guests not arriving with the Club Member need to be listed at the gate. Club Member Guests are subject to the Facility Access Fee or spectator ticket price for all other events.
Tenant Business Employees are permitted access to events if they are credentialed by a track Renter or sanctioning body of an Event or a registered vendor or they are providing support to a registered Participant of the Event. Customers of a business at VIR who are not participating in a track event are subject to the Facility Access or spectator fee.
VIR offers a discount to those currently serving and those who have served in the Military; for details, see the Military Discount section of the VIR Policies.
Adverse Weather – Track activity or Events may be stopped at times due to adverse weather. The Manager on Duty may call to cease all outdoor activity and call in all staff when lightning strikes within 8-10 miles of the Facility. Outdoor activity may resume 30 minutes after the last reported lightning strike within 8-10 miles of the Facility.
Alcohol – Beer and wine are available for sale at VIR’s concession stands and in Connie’s Pub located at the Oak Tree Tavern. Beer in coolers (No glass bottles) is permitted for individual consumption. The sale, possession and consumption of alcoholic beverages must be in compliance with the Commonwealth of Virginia ABC Regulations. VIR requires that all individuals consuming alcohol do so responsibly while maintaining orderly conduct. No underage drinking or consumption prior to driving/riding on the track, which includes the kart track, is permitted at any time. Outside alcohol is not allowed at the Oak Tree Tavern or in Connie’s Pub at any time. VIR reserves the right to choose to not serve individuals if we deem it appropriate.
Asphalt – Pounding stakes or making holes in any asphalt surface or the use of paint or spray markings of any type on any asphalt surface is prohibited. Offenders will be held liable for all damages and may be ejected and refused re-entry. VIR requests anyone refueling in the paddock use a drip pan to catch spilled fuel. Any fuel spills on any paved surface must be immediately diluted with Cold Fire. Cold Fire can be obtained, free of charge, from EMS or Security Staff in the paddock. If you must temporarily raise a vehicle on asphalt or utilize landing gear with a trailer, you must have metal or wood under the jack and jack stands. NO EXCEPTIONS! Violators are subject to a $500 fee per damaged/marked area.
Bicycles – Children are not permitted to ride bikes, rollerblades, skates, skateboards and scooters in the Paddock during hot track hours. Children may be permitted to ride them at the end of the day if they do so safely. Hoverboards or single-wheeled vehicles are not permitted for use at VIR
Camping – VIR is subject to Title 12, Virginia Administrative Code, Section 5-450 for camping. Each area of VIR approved for camping is listed in the VIR Camping Policy (link) designating the camping area and the number of campers authorized in those areas. VIR Club Members are entitled to camp at VIR at no charge but may be subject to making reservations depending on the event. Participants may camp at VIR for the duration of their event only (evening prior to 10:00 am the day following). Campers in the paddock must relocate from the paddock if another organization is moving in for the following day.
Camping Rates (Camping Fee does not include power):
Click here, to view the updated camping fees for Tent and RV camping during Spectator and Non-Spectator events.
Camping passes must be displayed at all times. Further, camping will be allowed during Event evenings only if Renter pays VIR for overnight security. The amount of security needed for overnight camping is at VIR’s discretion. Camping is not permitted in any of VIR’s buildings, on the False Grid or under the Pavilion.
A Camping Buyout may be arranged, at VIR’s discretion, if requested in advance by Renter. The point of contact is the Logistics & Club Director at 434-822-7700 ext 111 or trackrental@VIRnow.com. Advance reservations are strongly suggested for premium camping spaces by calling Lodging at 434-822-7700, ext 300.
*All campers must depart the facility no later than 10:00 am on the morning after the event they attended is complete.
*This time may be changed at the discretion of VIR and notification to campers.
Camping on Spectator Weekends may have different rates and restrictions. For detailed information, see the Camping Information section on the VIR website by clicking here. All reserved camping spaces (Fence line or Hogpen) are reserved through the VIR Lodging office by calling 434-822-7700 Ext 300. During these events NO general camping is permitted in the Hogpen camping area.
Rental RVs: Companies delivering Rental RVs will be charged the Camping Fee and Power Fee (if used) on delivery of the RV. Companies/drivers not paying the fee will be directed to park the RV in the RacePlex lot until the renter arrives to pay the fee.
Campfires – Campfires/Ground fires are not allowed. Fires must be contained in a portable and self-contained fire pit off the ground. Campers must bring their own firewood; use of VIR Property as firewood is prohibited. Open fires of any type are not permitted in a Paddock area at any time.
Canopies – Canopies or “EZ-Ups” will not be placed in front of any tent or facility designated as a hospitality area. Additionally, they will not be placed within 50 feet of any fence in a spectator area unless a specific spectator area has been roped off. In this case, canopies or “EZ-Ups” can be placed anywhere outside of the roped-off spectator viewing area. The canopy owner is responsible for any damage caused by their canopy if it is caught by the wind and carried into persons and or objects.
Catering – Any renter, participation, business, Tenant, Property Owner or organization at VIR must have any outside catering approved by VIR Food and Beverage (Taylor Hospitality, See Food and Beverage Service/Catering under the Services Offered at VIR Section of this policy); and are subject to Taylor Hospitality’s catering buyout fee if choosing to bring in outside catering. VMTP Property Owners and Tenants must show proof of a Banquet ABC permit to serve alcohol. Any Food Service Vendor/Catering service that arrives at VIR without prior approval will not be permitted to enter the facility. If there are any questions, please call Anna Obst, 434-822-7719.
Charitable Groups Donation Requests – The primary charitable groups VIR works with are: Victory Junction and Racing For Heroes. Any charitable group that would like to request a donation can follow the link to the VIR Donation Requests page. The Point of contact is the Senior Marketing Manager at 434-822-7700 x116 or virmarketing@VIRnow.com. Click here, to access the Donation Request Form.
Children – It is recommended that children under 18 years of age are supervised by a Parent, Guardian or Responsible Adult. The Parent, Guardian or Responsible Adult must be present at the location that Children under 18 years of age are participating in a VIR activity. This includes sanctioned drivers (under 18) on the track, go-karting, range activities etc.
On VIR sponsored/promoted Spectator Event Weekends, children 16 and under are admitted at no charge with a paying adult. For events that are not sponsored/promoted by VIR child admission is subject to the discretion of the Sponsor/Promoter for that event.
Cookouts – Individual cooking is allowed on a gas grill in the paddock and at campsites. Grills and pit cookers cannot be used to feed Participants or groups at an Event.
Course Direction – At all times, course direction is clockwise on North, South, Full and Grand Courses. The Patriot Course is run counter-clockwise only.
Damages to Property – All Participants, Spectators and Guests of VIR are responsible for any property they damage while on the facility.
Disposal of Waste Fluid and Environmental Debris – Use of the Safety Kleen waste drums is mandatory for used oil, antifreeze, brake fluid, and other polluting material. Spillage will not be tolerated and may result in ejection from the facility. Participants must remove all used tires, batteries and unwanted parts. Environmental debris left behind will result in fines to the Renter based on cleanup costs.
Owners and Tenants are responsible for their own trash. Under no circumstances shall trash be brought on VIR property and placed in VIR dumpsters without prior written permission from VIR management. Owners and Tenants shall not place trash or storage items outside.
VIR does not permit Chlorinated Brake Cleaner on property. If you have questions, please contact Kerrigan Smith at 434-822-3108.
Drones (Unmanned Aircraft Systems) – In accordance with FAA regulations, VIR does not permit the use of UAS for any type of commercial photography or videography at any time on the facility. UAS use may be requested for private use photography or videography during Events. Information or requests for use must be made to the VIR Marketing Coordinator at 434-822-7700 ext 114 or virmarketing@VIRnow.com at least 2 weeks prior to the Event. Approved operators must obey all policies pertaining to photographers when inside the track fence. Operators of UAS will use approved Landing Zones and fly between 100 and 400 AGL at all times during the flight. For detailed information see the VIR UAS Policy by clicking here.
Electricity – VIR Club Members are entitled to one paddock electrical hookup per event at no charge based upon availability. Any Participant wanting to use a VIR receptacle for electricity must pay a $30 fee per Event per plug-in. Participants are issued a specific Power Band for the Event. The PowerBand will be secured around the electrical cord end that plugs into the power source. At various times during events, Security Personnel will check for Power Bands. Those cables without the proper band will be disconnected from the power source. VIR encourages all Participants to utilize a power generator whenever possible. Additionally, if you utilize Paddock space and are using a generator, we request that you park on the outer edges of the grid to allow access for those purchasing electricity. If there are issues with power pedestals contact VIR Security or Maintenance. Tampering with the pedestals is prohibited. Please report any damage to power boxes and outlets before you utilize the service so you are not charged.
Emergency Information – For any non-track related fire or medical emergency please dial 911. All VIR phones will dial direct to the Halifax County Emergency Communications Center. VIR Security can be reached at 434-822-3109 or 434-250-4386 (Cell). Lodging guests at the Lodge and the Pit Lane Rooms can use the emergency phones located at those facilities, which ring directly to the Security Gate House. VIR has full time 24 hour Security Staff except for posted shut down times for Holidays.
Extended Parking – VIR, at its discretion and space permitting, may provide extended parking for VIR Club Members, Property Owners, Tenants, Renters and Participants of track events. Extended parking will be in designated areas only and is coordinated through the VIR Security Director, Stuart Yeaman, at firstname.lastname@example.org. Any one leaving a vehicle/trailer at VIR must complete the extended parking form and turn it in with payment at the Main Security Gate. Vehicle/Trailer owners will be issued a numbered sticker that must be placed on the trailer tongue or vehicle windshield for identification. Only vehicles/trailers associated with events at VIR can be stored in Extended Parking. All long term storage is paid for the first month on the date of storage, and following payments made on a recurring basis monthly set up by VIR. All charges are per month, VIR does not prorate storage fees. VIR is not responsible for any loss or damage for any vehicle/trailer left on property. he extended parking form will be sent to you via email from the VIR Security Director once you have reached out via the email address above.
The extended parking form will be sent to you via email from the VIR Security Director once you have reached out via the email address above.
False Grid and Pavilion – The false grid is reserved for use by the Track Renter at all times. Its use is for staging cars/motorcycles prior to entry on the track. Parking is prohibited in the false grid and the Pavilion (next to the Skid Pad) at all times. Displays set up in the Pavilion that requires the use of a vehicle must have the consent of VIR. Absolutely no jacks or jack stands are allowed in either location for staging or displays.
Camping and or vehicle maintenance are not allowed at the False Grid, The Pagoda Concession or Pavilion at any time.
Fences – Areas inside the Track Fence, Pond Fence or any spectator barriers (Rope/snow fence/bicycle fence), are restricted area and off limits to the public. At no time is anyone authorized to climb or modify a fence or bypass a gate. Anything tied to or attached to any fencing must have been approved in writing by VIR.
Banners are NOT permitted to be hung or attached to the fence along Pit Lane at any time.
Fire Lane – Fire Lanes in each Paddock (outlined in yellow) must remain clear at all times. This includes in front of Victory Lane and the “No Parking” lane in front of the Pagoda in the North Paddock, and South Paddock Timing Tower.
Fireworks – Fireworks are prohibited anywhere on the grounds.
Fishing – Fishing anywhere on VIR property is prohibited.
Fuel – VIR has an exclusive relationship with Sunoco Race Fuel. Renter shall not bring any other fuels into VIR for sale without prior written permission from VIR. Renter shall ensure that its Participants do not bring 55 gallon drums or other fuel containers on the VIR Property unless they are empty and used at the Property for filling with fuel purchased at VIR.
The only exception is Participants are permitted to bring up to 20 gallons of fuel in acceptable containers to the track without penalty. Renters/Teams that have fuel delivered are responsible for the disposal of the drums/cans after use. Renters/Teams who leave Drums/cans after the event will be charged $150 per container that VIR has to dispose of and ancillary and or penalty charges must be paid before Renter can return to VIR. All outside fuel delivered to VIR on a participant’s behalf will be stored and managed at the Sunoco Fuel Island only.
Credit cards are the only form of payment accepted at the fuel pumps in the North Paddock. For special Events where Sunoco is distributing fuel separate from the fuel pumps in the North Paddock, the only form of payment accepted will be by check. VIR will not enforce any restrictions against fuel grades we do not carry. Scheduled deliveries of bulk fuel may only be delivered to and stored at the fuel pump island in the North Paddock with notification to the VIR Logistics & Club Director at 434-822-7700 x111 or trackrental@VIRnow.com .
The following fuel octanes are available for credit card purchase only: 93 unleaded which may contain up to 10% ethanol, 98 unleaded (260 GTX) which is ethanol-free (for off-road and racing applications only), 100 unleaded which may contain up to 10% ethanol, and 110 leaded which is ethanol-free (for off-road and racing applications only). For more information, visit the VIR Fuel page by clicking here.
Property Owners and Tenants are required to comply with all laws regarding fire extinguishers and storage of flammable materials. Under no circumstances are fuel drums (either full or empty) to be stored in any building unless stored in a fire proof cabinet.
Garages – VIR has 18 Paddock Garages on site. Garages include the Paddock space for one trailer to park directly in front of the reserved garage.
Refueling or storage of any fuel is not permitted in the garages. All garages are open bay, the renter is authorized to use only the space for a single garage. If they wish to use the additional space and it is not already rented, they can rent the additional space. Sleeping/Overnight stays are not permitted in the Garages; the Pit Lane Room above each garage is available for an additional fee. For reservations, call 434-822-7700 x300. Anyone in violation of storing fuel, refueling or sleeping in the garages may lose access to their garage with no refunds.
Check In times for Pit Lane Rooms and Garages are not guaranteed prior to 6:00 pm.
Gate Hours – The main gate is generally open 24 hours. Participants are not allowed into the Paddock before 6:00 p.m. on the day before their Event.
Golf Carts – Golf carts can be rented from the front desk of the Administration Building between the tentative hours of 9:00 a.m. to 4:00 p.m. Golf carts can be reserved in advance by calling the VIR Operator at 434-822-7700 x300. Golf cart keys may be returned to the back porch of the Administration Building in the drop box located to the right of the doors. Please Park Golf Carts in the grass by the Golf Cart Pen. Any golf cart that is not returned to the Admin building will be subject to a $10 fee.
Military Discount Program: VIR will admit any Active Duty Military Service Member free of charge for all VIR sponsored/promoted events with valid ID; Military Veterans will receive a 50% discount for all events with valid ID. VIR will accept any form of ID that indicates military service: Active, Guard, Reserve ID’s, Retirement ID’s, Department of Veterans Affairs ID’s, any state driver’s license that indicates the holder is a Veteran, DD 214’s, and other discharge documents with a photo ID. Please direct questions about acceptable ID to VIR’s Security Manager, at 434-822-7700 ext 403 or security@VIRnow.com.
Military discounts for events that are not sponsored/promoted by VIR are subject to the discretion for the Sponsor/Promoter for that event.
Non Licensed Vehicles – No one under 16 years of age may operate a non-licensed vehicle, ie: golf cart, ATV/UTV, Scooter, car, motorcycle etc anywhere on VIR Property without VIR’s prior written approval. In addition, anyone operating a car or motorcycle must have a valid operator’s license, liability insurance (as required by Virginia law) and must follow all laws concerning operation of motor vehicles in Virginia, to include wearing helmets and seatbelts. There may be special exceptions to this rule for licensed racers and the Renter or Sanctioning Body must notify VIR should it seek such an exception.
Off-Road Areas – The off-road areas within VIR are not authorized for use without prior written approval of VIR.
Paddock Vehicle Policy – ATVs, golf carts, and other off-road style vehicles, as may be defined via VA Sc.46.2-100, must be registered with VIR. Each vehicle must have operable lights, brakes, horn (if so equipped), and be a hand controlled steering system. Owners will purchase a Paddock Vehicle Pass for a fee of $30 at the Gate which is valid for the current season.
Register online by clicking here.
Paddock Vehicle owner, operator and/or entrant:
- Acknowledges and agrees that the vehicle shall be operated in compliance with the vehicle manufacturer’s operating instructions and/or industry standards, including those regarding riding/driving position and number of passengers and has a minimum seat height of 24 inches. Hover boards or single wheeled vehicles are not permitted for use at VIR
- In accordance with the Code of Virginia, Title 46.2-915.1 All Paddock Vehicle Operators must wear a helmet while operating the vehicle on VIR property, which is the responsibility of the Operator. Passengers are only permitted on vehicles designed and equipped to be operated with more than one rider.
- Hereby assumes full responsibility for and assumes the risk of any bodily injury, death or property damage arising out of or related to the use of said vehicles, whether caused by the negligence of owner and/or their operators, pedestrians, Racetrack, Paddock Vehicle operators or otherwise.
- Acknowledges and agrees that all operators of said vehicles shall be at least 16 years old, have a valid state-required driving license and carry adequate liability insurance applicable to the operation of their Paddock Vehicles and that all operators shall provide such licenses, proof of insurance and other applicable credentials upon the request of a Racetrack or event official. If a Paddock Vehicle displays a state issued license plate, a valid registration card must be on hand with the vehicle to be exempt from the Paddock Vehicle Pass requirement.
- Hereby acknowledges that the use of motorized or electric Paddock Vehicles is dangerous and involves the risk of serious injury and/or death and/or property damage.
- Acknowledges that all registered Paddock Vehicles MUST display the owner’s current Paddock Vehicle Registration Sticker provided by VIR on the front left (Driver’s) side of the vehicle. Stickers are not transferable.
- Agrees that the Paddock Vehicle will be operated in a responsible manner and according to all additional Racetrack regulations and instructions including, but not limited to, posted speed limits, hours of and allowed locations for operation. Off-Road areas are off limits without written permission from VIR.
- Acknowledges and agrees that unsafe or improper operation of the Paddock Vehicle and/or any violation of regulations and instructions may, at the sole discretion of VIR, result in penalties against the owner and/or operator including, but not limited to, immediate impoundment of the Paddock Vehicle, loss of racing privileges for the day for a first offense, and for the season for the second offense.
Official Time – The atomic clock that states official VIR time is located in the North Paddock EMS office adjacent to the weather station. This clock is the basis for hot hours, quiet time, incident time, etc at the track. All renters will synchronize with this clock for official VIR time.
Paddock Access – Participants and spectators are permitted unrestricted vehicle access to the paddock during most events. Renting Organizations or Series Renters or Sanctioning Bodies may restrict access to the paddock. If paddock access is restricted, the Renting Organization or Series Renter or Sanctioning Body will provide VIR Security with a copy of the paddock access pass. Only vehicles with the issued pass will be permitted to drive into the paddock.
Paddock access for incoming renters is at 6:00 pm the day prior to an Event or when the track is cold for the day whichever is later.
Parking Areas – Vehicle parking at VIR will vary per Event and will be directed by either Event Personnel or by VIR Security Personnel. VIR requests that all Participants, Spectators, Tenants, Property Owners and Guests obey all posted “No Parking” signs; do not block gates, garage doors or roadways at any time. VIR reserves the right to ask any vehicle owner in violation to move his vehicle or it will be towed at the owner’s expense. Participants who require extended parking must complete the form provided by VIR Security, pay parking fee in advance and will park their vehicles as directed by VIR Security (See Trailer Storage).
VMTP Tenants and Property Owners need to only park at their shops in the designated parking spots. Please always keep parked vehicles in an organized and orderly way to express purpose and to not have things looking junky.
VMTP Trailer parking will not block paved areas if it impacts an adjoining Property Owner’s or Tenants ability to access other paved areas. VMTP lots are not be used for general vehicle or trailer storage unless there is written approval by VIR. Any trailers stored in the VMTP needs to be registered and tagged by VIR Security.
Trailer parking is not permitted at the Lodge; overnight guests with trailers can leave them in the Paddock if with a renting organization or at the trailer parking area in the VMTP or other area as directed by VIR Security.
Pit Lane Rooms and Paddock Garage Parking – The Grid in front of the Pit Lane Rooms and Paddock Garages will be lined off for parking in the following manner. The numbered spaces in front of the pit road garages are reserved for the trailer and tow vehicle of the Garage Renter. Additional vehicles for the Renter must be parked the designated space or in other areas of the Paddock. There are no reserved parking spaces for Pit Lane Room Renters.
Pets – VIR discourages bringing pets to the track. However, pets will be allowed if they are leashed and cleaned up behind. Otherwise, VIR will locate the owner and both will be asked to leave. Do not take leashed pets into False Grid or pit areas. Pets are not allowed in any of VIR’s buildings, concession areas or lodging locations. If pets are found in lodging locations, guests are subject to a cleaning fee of $100 for The Lodge at VIR and the Pit Lane Rooms and $200 at The Villas at South Bend. Please do not leave pets in vehicles unattended.
Photography – Non-commercial photography is allowed at VIR for all Public Events. During track rentals and Public Events, VIR Credentialed photographers are authorized to be inside of specified fences, entering via authorized entry points. At all times inside the fence, photographers will wear their issued vests for identification and remain inside the specified photo boundaries (orange markers); failure to do so may result in loss of privileges. Photographers who wish to sell their photos at the track must be approved by VIR and Renter and identified in the Track Renter’s Exhibit B. If a member of the media or a professional photographer needs photography credentials, they should contact the VIR Marketing Coordinator at least 2 weeks prior to an Event at virmarketing@VIRnow.com or by clicking here.
Photo/Video Rights – Participants, Guests and Spectators agree that while on VIRginia International Raceway Property, VIR or its designee may use your image or likeness in any photography and/or video that is captured while you are visiting the VIR Property. You agree that your image or likeness may be reproduced by VIR or its designee in any advertising, website, promotional piece or video that VIR or its designee creates whether for use at the facility or for use in any advertising, broadcasting or media outlets VIR or its designee chooses. You agree that any captured image of you is freely given while at VIR and that you will not attempt to restrict VIR’s or its designee’s use of your likeness/image or seek compensation for same. All rights to broadcast, record, photograph, repeat, reproduce or recreate VIR events are reserved by VIR. Those entering this facility agree not to take any action or cause others to take action which would infringe upon VIR’s rights.
Pit Road – Only Participants and Crew are allowed to enter Pit Road. There are two entrance points in the North Paddock (Gates 11 and 12). Participants are identified by armband or identification card as issued by Renter or Sanctioning Body of a race. Minors are restricted from entering Pit Lane, unless they are a certified Competitor in their racing vehicle or during scheduled Spectator Events on Pit Lane. Refueling on Pit Lane is only permitted during scheduled racing Events. All other times refueling must be done in the Paddock area.
Pit Wall – Painting, writing or standing on pit lane and pit wall is prohibited.
Quiet Hours – Quiet hours for the entire VIR Property are from 11:00 p.m. to 7:00 a.m. This includes all lodging, camping and Industrial areas. VIR asks that all guests be considerate of others and not play loud music. Any music that is determined to be a nuisance by VIR Security must be turned down or off. Un-muffled engines must not be run between 8:00 p.m. and 8:00 a.m
Race Circuit Hours – On a standard track rental the track is hot from 8:30 a.m. to 5:30 p.m. Additional track time is charged at an hourly rate for the rental in quarter hour segments for any time outside of the hot track hours. This will include an hour charge for running through the worker lunch break.
Right of Way – Drivers of any non-racing vehicle will yield the right of way to any Race Vehicle at all times. Due to the constraints of safety equipment and vehicle design, drivers of racing vehicles may have limited visibility or mobility while operating their vehicle. Operators of racing vehicles will obey posted speed limits and traffic control devices to include instructions from VIR Security Staff.
Services Offered at VIR: VIR offers both in house services and outside services for participants and spectators. See the following links for services:
Shipping – The Renter is responsible for shipments to VIR by its Participants. The Shipping address for participants is:
Name / Team / Series
Contact Phone Number
c/o Virginia International Raceway
1012 Raceplex Drive, Alton, VA 24520
Requests by Participants, Renters or Sanctioning Bodies for VIR staff to unload or move large objects with forklift or lull are subject to a $30 service fee per unit lifted as requested by a renter or team. The fee is charged to the Participant or added to a Renter/Sanctioning Body’s track invoice. This includes shipments that require VIR equipment and an operator to unload and move pallets, motors, boxes, tires, displays etc.
Showers – The showers are located in the North Paddock main concession building restrooms, at the North Paddock grid barn, just outside the North Paddock entrance, and the South Paddock tech shed. Please be considerate regarding water usage and do not waste water.
Signage – Renters and Promoters who have their own sponsors and partners may be in conflict with VIR sponsors and partners. If no conflict exists between sponsors and partners, track renters may display their signage on the property during their event. At no time can any VIR sponsor or partner signage be removed, damaged or covered. At the conclusion of the event, the renter is responsible to remove any signage displayed for their event. Renters may be charged, at the discretion of VIR, a removal fee for any signage not removed after an event. Track Renters and/or Promoters who wish to display signage must submit a signage plan to the VIR Director of Marketing, Mike Rose at email@example.com no later than two weeks prior to the event date for approval.
Skid Pad – The Skid Pad is for scheduled driving events or parking only.
Smoking – Smoking in any VIR building is strictly forbidden and will not be tolerated. Please place all extinguished cigarettes in the receptacles provided. Smoking is not permitted inside the “hot” fence of the track or on pit lane.
Speed Limits – Speed limit in the Paddock, in front of the Lodge and South Bend Road (Villas) is 15 mph. Speed limit on access roads is 25 mph. All off-road vehicles are subject to these speed limits. All vehicles must stop at the gate house entry point and at any location where VIR Security Personnel are posted. For the safety of Pedestrians and general traffic flow, VIR does not permit “cruising” at any time.
Start Tower – The Start Tower is for authorized personnel only.
Tire Warmers – When using tire warmers, no more than three are permitted to be hooked up to any power pole or in any garage at any one time. The use of more than three tire warmers will overload the circuit and trip the breaker.
Tow Eyes – It is strongly recommended (and required for non street-legal cars) that all vehicles have at least two (2) easily accessible and usable tow eyes on the front and rear of the car. They must not protrude dangerously from the car, and they must be accessible without manipulation of the bodywork or panels. They must be strong enough to support the weight of the car. If no tow eyes are available, the towing crew will hook onto other areas that may cause damage to the car. Neither the towing crew nor VIR is responsible or liable for that damage. Again, TOW EYES ARE STRONGLY RECOMMENDED.
Trailer Drops – On the day prior to Renter’s Event, trailer drops MAY be provided as a courtesy, at VIR’s discretion. Trailer drops are typically allowed from 5:30 to 6:30 p.m., but there are occasions when this is not possible, due to that day’s track rental. It is the Renter’s responsibility to inform its Participants of these restrictions. Participants will not be admitted if they arrive early.
Trailer Storage – Participants/guests may store trailers at VIR for short specified times. Any trailer stored will be in the designated area of the RacePlex and all must be registered with Security and display the registration sticker. Storage fees are $2 per foot for an enclosed trailer, and $25 for an open trailer per month. Trailers left over the time frame with no owner contact are considered abandoned and will be towed at the owners expense to Brann’s Towing, Roxboro, NC 336-599-1910. Trailers/vehicles stored at VIR may be moved at the discretion of VIR staff as needed for operations. VIR is not responsible for any damage to any trailer/vehicle that is stored on VIR property.
Vehicle Testing – No testing of vehicles or fast driving is allowed outside of designated areas such as the Grand, Full, North, South and Patriot Courses and the Skidpad. Raceplex and VMTP Owners and Tenants are eligible for track testing, pursuant to VIR Lunchtime Testing Policies (available at the Administration Office). Owners and Tenants having lunchtime testing privileges must have annual or event insurance (primary insurer) to cover the testing period. VIR must be named additional insured (as per the Lease language on insurance and named insured).
Vehicle Washing – Parts may not be washed over the wash rack, only vehicles. Solvents, oil, coolants, etc. must be disposed of in a legally-approved method and cannot be put down any drain, including the wash rack drain. Also, please guard against gasoline and oil spilling on the asphalt, as it causes deterioration. Clean up any spills on the asphalt with a grease-absorbing product. If VIR personnel have to clean up an Owner’s or Tenant’s spill, the Owner or Tenant will be charged for this service. If washing off mud and dirt then please clean up the area where vehicle was cleaned.
Vendors – Any Track Vendors (non food) should contact the VIR Marketing Coordinator at least 2 weeks before an Event at virmarketing@VIRnow.com or by clicking here. Food Vendors must contact Anna Obst (Taylor Hospitality) at least 2 weeks prior to an Event at 434-822-7700 x105.
Weather Protocols – Cessation of Track Activity is at the discretion of the Manager on duty and based on the storm path and characteristics when lightning is reported 8-10 miles away from the track.
VIR is a private facility and admission to the Property is permitted only with VIR’s consent. General public access is restricted at all times.
VIR reserves the right to require any person(s) that do not honor these policies to please excuse themselves from VIR Property.
Exclusion of a specific act or violation does not imply consent or approval on behalf of VIR. VIR reserves the right to declare an act or activity in violation of policy in the best interest of VIR.
“Event” as used shall mean both competitive and non-competitive Events, whether public or private, and shall include but not be limited to, wheel-to-wheel racing, testing, race meetings, driver’s/rider’s schools, Dealership days, time trials, gymkhanas, club meetings, vehicle displays, on-track filming, press launches, bicycle riding and running Events, including any practice periods held in connection therewith.
“Operator” as used shall describe anyone who drives, rides, or otherwise operates a Vehicle.
“Public” as used shall mean Events in connection with which members of the general public and/or guests/customers of VIR are admitted to view the Race Course Proper from designated spectator areas upon payment of a Facility Access Fee.
“No Entry” as used shall be when the Renter has paid a premium to limit activity and access to the Property.
“Participants” as used shall mean employees, Operators, crew members, guests, officials and workers of Renter, Vendors and media representatives.
“Race Course Proper” as used shall mean the track, all run-off areas and other areas between the paved surface of the track and the spectator fencing, the pits and pit areas, the false grid area, the Paddock and buildings used by Renter and Participants including, but not limited to, control room or classrooms as needed and/or appropriate.
“Restricted” as used shall mean Events in connection with which members of the general public are prohibited access to the Paddock. Only Event Participants and their families or guests, VIR employees, members, managers and affiliates will be permitted access to the Paddock that corresponds to the course rented.
“Vehicle” as used shall mean any motorized or non-motorized device in, on or by which any person or property may be transported or drawn on or off a highway or race track. “Vehicle” shall include motorcycles, defined for purposes of this Agreement as any motor vehicle designed to travel on not more than three wheels in contact with the ground and is capable of traveling at speeds in excess of 25 miles per hour.
“Vendor” as used will be used to define any person or business who sells either services or products on VIR property.
“Property” as used will be used to define the property lines of the real property controlled by VIR and/or related entities, contiguous with the facility known as Virginia International Raceway.
“Renter” shall mean any person, organization or entity that arranges for access to any portion of the VIR facility to conduct any event.
“Sanctioning Body” shall mean any organization or entity that arranges for the use of any portion of the VIR facility to conduct an event that is part of any racing series.
“Spectator” as used will be used to define any person who has purchased a ticket to observe the Event and not a Participant.
“Sub-Leasing” as will be used to define when the original track renter re-rents the track to another group under its own terms without prior knowledge of or consent from VIR. Any requests to sub-lease the track must be declared in the Track Rental Agreement and must have prior approval from VIR.